07/27/1998 Council Packet - Laserfiche WebLink

Home Search

AGENDA ITEM 6D STAFF ORIGINATOR: Brian Wessel DATE: 7/27/98 TOPIC: Cost Allocation Procedure (CAP), Civic Complex BACKGROUND: As construction progresses on the Civic Complex, the allocation of funds will be needed on a daily basis in order to keep construction running smoothly and on schedule. One method of approval of these changes is to have a Cost Allocation Procedure (CAP) during the construction period whereby an authorized individual can verbally approve small changes that are within the $6 million budget. Mary Divine, as the project representative, with backup from Brian Wessel and John Powell of TKDA, will make the on -site decisions as needed regarding necessary changes to the construction documents. To provide a system of checks and balances, the city council could authorize: • a limitation on the size of a CAP that can be approved without prior council review. Every CAP item under that authorized amount will be itemized on the next city council disbursement. • If a single CAP exceeds the amount set by the Council, it will be placed on the next council agenda for approval. • If a change order exceeds the $6 million budget, it will be placed on the next council agenda for approval.