2012-036 Council Resolution - Laserfiche WebLink

Home Search

• • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: May 14, 2012 TOPIC: Approve Plans and Specifications and Authorize Advertisement for Bids, 2012 Sealcoat Projects VOTE REQUIRED: 3/5 Vote Required BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for sealcoating. On January 9, 2012 the City Council authorized the preparation of plans and specifications for the 2012 Sealcoat Projects. At that meeting a map was presented indicating which streets were proposed to be sealcoated as part of the 2012 project. However, after inspecting the proposed streets this spring it was determined that the streets identified within the Pheasant Hills subdivision are not in suitable condition to accommodate sealcoating. These streets have been sealcoated in the past and the existing layer of sealcoat is delaminating. Placing a new layer of sealcoat on these streets would be ineffective and not a prudent use of the City's budget. These streets are at the point where only a mill and overlay will provide any benefit. After removing Pheasant Hills from the project scope, there was budget remaining to add different streets to the 2012 project. We have therefore added the Quail Ridge, D. Erickson 2nd Addition, and Rice Lake Estates to this year's project. These streets were previously scheduled to be sealcoated in 2013. This year, approximately 11.7 miles of streets will be sealcoated at an estimated total construction cost of $316,321. This estimate includes the engineering cost to be paid by the hour which will not exceed $12,800. Included in the engineering cost is the plan and specification preparation, bidding, construction inspection, and project close out. The City has allocated a budget for all of the 2012 Pavement Management projects of $467,250, of which $233,910 is available for the sealcoat project. The project is purposely shown to exceed our current budget by $82,411. This was done so that we can maximize the project area completed this year. Based on the actual bid results, we can either reduce the project scope to fit within the City budget or utilize existing funds that are available due to previous years projects coming in under budget.