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• • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: August 27, 2012 TOPIC: Consider Resolution No. 12 -83, Accepting Quotes and Awarding a Contract for the 2012 Stormwater Maintenance Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND As part- of the annual budget, the City Council approved $125,000 for surface water improvement projects in 2012. The City is required to make repairs and maintain our existing storm water infrastructure per our MS4 permit with the Minnesota Pollution Control Agency. In 2011, the City replaced the collapsed culvert under the Otter Lake Service Road as part of this program. This year we have included a number of high priority areas that need repairs and combined them into one proj ect. The proposed project areas are shown on the attached map. There are a total of nine different locations in this year's project and they include such items as culvert replacement and cleaning, sediment removal from ponds, and pond outlet control structure repairs. Plans were prepared and sent out to contractors for quotes. The City received two quotes and they are as follows: Contractor Amount of bid C.W. Houle Penn Contracting $75,268.00 $117,675.00 Both companies requested an extension of the completion date outlined in the specifications. We had included a completion date of _September 30, 2012. C.W. Houle -has requested a completion date of October 19, 2012 and_staff is comfortable with the proposed request. The total budget for this project breaks down as follows: Engineering (Approved by City Council 7 /9/12) $15,000.00 C.W. Houle Quote $75,268.00 Total $90,268.00 RECOMMENDATION Staff recommends adoption of Resolution 12 -83 Accepting Quotes and Awarding a Contract for the 2012 Stormwater Maintenance Project.