06-23-14 Council Packet - Laserfiche WebLink

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CITY OF LINO LAKES POSITION DESCRIPTION TITLE: DEPARTMENT: DIVISION: SUPERVISOR: STATUS: Administrative Assistant Public Safety All Public Safety Director Full Time/Non-Exempt/AFSCME PRIMARY OBJECTIVES Provide technical assistance for the Public Safety Department and coordinate department services and policies. This position performs a variety of office support functions in a prompt and accurate manner that contributes to the efficiency and effectiveness of department operations. ESSENTIAL JOB FUNCTIONS 1. Provide clerical assistance, such as typing, copying, filing, faxing, mailing, scheduling appointments, and other related duties. 2. Assist in the research and preparation of reports as needed to promote the efficient and effective operation of the department. 3. Maintain accurate payroll records for department employees, process timesheets bi- weekly, retain overtime records, track and manage work profile sheets, and compile, process, and maintain employee packets. 4. Answer and route phone calls to proper staff members; greet and conduct business with the public; assist with department program registrations; tracks meeting and training room reservations; provide backup for phones and front counters when needed. 5. Maintain department's filing and record retention system in accordance with the Data Privacy Act and City retention schedule. 6. Perform routine financial duties, which include collecting fees, preparing deposits, maintaining records of program fees, coding invoices, maintaining budget records, maintaining petty cash fund, and reconciling credit card transactions. 7. Record accurate records of department meetings and workflow documents. 8. Perform other duties as assigned or apparent. The following job functions are intended to illustrate various types of work performed and are not all inclusive. The job description is subject to change as the needs of the employer change. 1