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WS — Item# 1 <br />WORK SESSION STAFF REPORT <br />Special Work Session Item No. 1 <br />Date: July 14, 2014 <br />To: City Council <br />From: Jeff Karlson, City Administrator <br />Re: 2015 Administration Budget <br />The proposed 2015 budget includes three new budget requests in the Administration <br />Department, which are as follows: <br />Assistant to City Administrator ($80,602) <br />One of the staff positions eliminated after the organizational assessment was conducted in <br />2011 was the Director of Administration. This position served on the City's management <br />team and assisted the city administrator in several areas. Some of the essential job <br />functions included the following: administering the job recruitment and selection process; <br />updating job descriptions; administering workers' compensation claims; administering <br />the pay equity program and compensation plan; administering the City's drug testing <br />program; managing personnel files; updating personnel policies; assisting with labor <br />negotiations; performing a variety of assignments for the city administrator as directed; <br />assisting with grievance disputes; planning and coordinating training programs; <br />overseeing the City's government access channel This list is not all-inclusive, but <br />illustrates the variety of work this position performed. When the organizational <br />assessment was completed in 2011, the reduction in force in Administration was viewed <br />as a temporary solution to get through the lean years. <br />Activity in the Administration Department has increased significantly in the last two <br />years. The city administrator has experienced a greater workload in human resources. <br />Administration has initiated and coordinated several projects, particularly in the <br />communications area, which include the digital scanning project, the new City website <br />(which should be ready for launch next month), and the City newsletter. <br />In addition to many of the responsibilities performed by the former Director of <br />Administration, the Asst. to City Administrator would supervise, oversee, and monitor <br />communication activities, including the coordination of the City newsletter, cable <br />television activities, use of City's website, and use of social networking opportunities. <br />This position would also assist in the oversight of various department activities and <br />special projects to ensure they support and are in accordance with City goals and <br />obj ectives. <br />1 <br />