09-08-14 Council Packet - Laserfiche WebLink

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COUNCIL MINUTES August 25, 2014 DRAFT 46 August 11, 2014 Special Council Session (Fire Station 47 Site) Minutes Approved 48 49 August 11, 2014 Special Council Session (2014 Budget) 50 Minutes Approved 51 52 August 18, 2014 Emergency Closed Council Session 53 Minutes Approved 54 55 Resolution No. 14-94, Off -Sale Liquor and Tobacco 56 License for Novaks Liquor Barrel Approved 57 58 FINANCE DEPARTMENT REPORT 59 60 2A) Authorization to execute a contract with Springbrook Software- Finance Director Rolek 61 reviewed his written report requesting authorization to execute a contract with Springbrook Software. 62 After issues arose with the previously authorized vendor, staff is recommending this five year contract 63 that will include a web portal and on-line payment system for the city's utility customers. 64 65 Mayor Reinert noted that staff and the council have planned for this upgrade to the city's financial 66 system for some time. Funding is set aside and he's glad to see that staff has drilled down to get the 67 best deal for the city. Relative to on-line payments, the council prefers no fees to the customers for 68 that service. Council Member Stoesz asked if Public Safety Department fines could be handled on - 69 line; Public Safety Director Swenson said that citations are handled by the county or state. Council 70 Member Roeser asked about access for council members to information on expenditures and Mr. 71 Rolek said that would be available. 72 73 Council Member Roeser moved to authorize staff to execute the contract with Springbrook Software 74 as requested. Council Member Kusterman seconded the motion. Motion carried on a unanimous 75 voice vote. 76 77 ADMINISTRATION DEPARTMENT REPORT 78 79 There was no report from the Administration Department. 80 81 PUBLIC SAFETY DEPARTMENT REPORT 82 83 4A) Public Safety Department Update- Public Safety Director Swenson indicated that he will be 84 giving updates regularly as the department moves forward on integrating fire services. As history, he 85 noted that the council has previously decided to establish a public safety model for the city that 86 includes both fire and police services to be fully implemented in January of 2016. Staff has been 87 working with experts in the emergency services field on implementation of that model. To date, the 88 city has identified an architect and a site for a new fire station. Some site work on that facility is 89 anticipated this fall with the facility opening in November of 2015. Staff and council members will 2