11/24/1975 Council Minutes - Laserfiche WebLink

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1 NOVEMBER 24, 1975 Mr. McLean reminded the Council that the review of the Maintenance Supervisor was due. This had been agreed on at the last review. Mr. McLean moved to set December 3, 1975 for this hearing. Seconded by Mr. Marier. Motion carried. Mr. Zelinka felt the Personnel Commission should be present at this hearing. Mr. McLean asked if that Commission will be having a meeting before the date set and Mr. Zelinka felt that he could get them together before the meeting. Mr. Marier moved to approve requisitions No. 633 and 634. Mr. Jaworski questioned the requisition for legal pads. He thought a requisition had been approved last month for this purchase. He was reminded that the requisition had been cancelled. Mr. McLean seconded the motion. Motion carried. Mr. Jaworski questioned the two long distance calls on the phone bill. The Clerk had made the call to St. Cloud to confirm Mr. Kel ing's reservations for the Assessor's School. This charge had been paid by the Clerk. The other call is apparently the responsibility of the Police Department. Mr. Jaworski felt that some record of who makes such calls should be kept. Mr. Zelinka suggested getting small note pads made especially for this. The Clerk will check at a Stationary Store this weekend. She is to send a memo to all Departments that all long distance calls are to be recorded at the time placed and reported to the Clerk's Office. Mr. Marier questioned the bill for $285.00 for black dirt for Maple Street. there is no requisition for this dirt and Mr. Marier felt that an explanation from Mr. Volk as to why this purchase was made is necessary. Mayor Bohjanen felt this was in-conjunction with the regrading of that street and was used to replace the lawns dug up in the grading process. He felt this was part of the road construction figure and a requisition was not necessary any more than a requisition was required for the oil, gravel and other materials used in repairing the streets. Mr. Jaworski was asked about this and he said he didn't realize that they would be using black dirt in that area. Mr. Marier felt that Mr. Volk did not have the authority to make this type of purchase. (Mr. Marier had to leave due to an emergency.) The Clerk had prepared a Cash Flow report for the year 1976. Mr. Jaworski asked for an explanation. The Clerk explained how the estimated figures of expenditue and receipts were arrived at and that the total figure is under the approved budget to take into account the uncollectable levy. There was disucssion of accounting procedure. Mayor Bohjanen had a proposed Purchase Order Register Form from the Deputy Clerk. He asked the Clerk about this form adn she said she had not seen it before.