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HomeMy WebLinkAbout08/14/1972 Council Minutes8/14/72 The regular meeting of the Lino Lakes Village Council held on August 14, 1972 was called to order by Mayor Bohjanen at 8'05 P.M. All members were present for roll call except Mr. Cardinal who arrived a few minutes late. Also present were Attorney T,coher, Engineer Gotwald and Clerk - Treasurer Mrs. Emerton. Thefollowing corrections were made tothe minutes of the July 24th meeting! Page 1, point 9., line 4, change "signs" to "sights ". Page 4, paragraph 5, last line, add after "Carried" with Mr. Jaworski voting "No ". Mr. Jaworski moved to approve the minutes of the July 24th Council meeting as corrected. Seconded by Mr. Bohjanen. Carried with Mr. Cardinal abstaining. clerk reported receipt of ,affidavits of publication of week cutting notices from the Circulating Pines and the Blain Life. A notice on the dismissal of a hearing for annexation by Forest Lake was received also. Clerk reported that additional items had been compiled for inclusion under the coverage of the multi -peril policy which is up for renewal this month. Mr. James Ray, Agent, has suggested that the value of the building and contents be increased by 15% for fire coverage; however he could not provide the exact cost of the increase in premium until the policy change was complete and processed by the ,State. Members felt that Mr. Ray should be able to provide the cost in advance, and wished him to be notified to appear at the August 28th meeting at 8:30P.M. to give the cost figure or explain why he cannot do so. Clerk stated that the Village had three `500.00 savings certificates taken out in 1966 which were earning 4 1/2 % on a 12 month basis, and asked for authorization to exchange these for 5% certificates on a 90 day basis. Mr. 7elinka moved to authorize the Clerk to change the three x500 certificates for three new x500 90 -day certificates at 5% interest. Seconded by Mr. Cardinal. Carried. Clerk asked if Council wished to place 55000 of the levy received towards the Metro Sewer Board assessment (Debt Fund #4) into certificates. Mr. ''elinka moved to authorize the Clerk to place $5000 in five 51000 5% certificates to be compounded every 90 days. Seconded by Mr. Cardinal. Carried. Clerk requested two days off with pay, September 1st and 5th noting that she has and will continue to put in overtime on special meetings such as budget meetings and on Election days, for which she is supposed to be compensated with time and one -half off. She noted that if she *ere unable to get someone to work the full day on the 1st, she could work a half day. There was discussion. Mr. Cardinal moved that, if the Clerk can find someone to fill in, to give her a half day off on September 1, and the whole day off on the 5th, and to give her the whole day off on the 1st if she can get someone to fill in. Mr. Bohjanen felt that the Clerk should be compensated for the extra time she works. Mr. Marier felt the Clerk's requirements should be spelled out according to the divisions of the contract which was read. Mr. Locher read the section of Ord. #43A pertaining to holidays. Mr. Jaworski noted that it was spelled out when she was hired full time that the Deputy Clerk would take special meetings. Mr. Marier noted that Clerk was hired full time to cut down on the expense of the Deputy. Mr. Cardinal stated that his motion still stood. Seconded by Mr. Jaworski. Carried with Mr. Marier voting No. Mr. Cardinal reported that there had been no Park Board meeting since last time, and adked Mr. Marier if he would attend the August 21st meeting in his place; Mr. Marier said Yes. Mr. Bohjanen offered to open the Hall for them. Mr. Cardinal asked the Clerk to leave a booklet on equipment on the table for that meeting. 16 8 /14/72 Mr. Cat inal noted that a call had been received from Mr. Meuwissen of the St. Paul Water Department on our providing plans for future development of land we lease on Baldwin Lake. If we don't provide concrete plans they may terminate the lease as they keep getting complaints on people dmmping things on the property. This was discussed. Clerk was asked to send a letter tothe ,St. Paul Water Department asking them to consider a 25 year lease which would give us time to develope something in that area, as it is not feasible to spend any amount of money on it if they can terminate the lease with just a one -year notice. Mr. Cardinal mentioned that the rules and regulations adopted by the Rice Creek Watershed Board had been published and we would receive them. Clerk said they were received and copies made for the other members. The hearing on a request by Thomas M. King for a special use permit to operate Carriage House Stable was called to order at 8 :35 P.M. Mr. Cardinal asked Mr. Kind if he intends to move the present barn towards the back of the property, and was told Yes. Persons in the audience asked how he could move such a big building, Mr. King said that they would only move the top of the barn, not the foundation. Mr. Locher read the notice of the hearing and the affidavit of mailing. Persons in the audience who complained that they did not get notices of the hearing were told that it was because their property was not in .Anoka County. Mr. Locher read Mr. Van Housen's letter which recommended that the developer give a planting easement along the freeway, planting either 1 1/2" caliper green ash, 30' on center, or 3' high conifers (Norway Pines), 15' on center, prior to or at the commencement of construction. Mr. Gotwald gave a verbal report on Mr. Kings plans, notng that the contour map provided was suitable. He notd that, although the stable will be built in an area which is depressed two feet from the surrounding grade, any drainage from the stable will eventually reach Hardwood Creek, although it would be self treated by that time. He suggested that we approve the permit subject to approval of the County Health Department. There is no indication of sanitary facilities on the drawings. Mr. King and Mr. Rieck answered several questions, noting the following: 1. Sanitary facilities will be considered in the future as a small addition to the stable structure, and will comply with all regulations. 2. The horses are not fed outside, are not pastured; there will be no feed lot. 3. All manure will be spread in the fields; there will be no stockpile. 4. The horses definitely will not be ridden on 24th Avenue. 5. Eighteen horses will be moved to his loction of the stable, there will be 30 or 40 horese at the most. 6. Some 60 acres are involved; the location of the stable was chosen because of the grade. 7. The operation is raising & training show horses and for children learning to ride. 8. There will be one major show per year, which is really a get to- together to show the children's progress; it is non - profit and reciprocates his attendance at shows elsewhere. There will be two shows per year at most and they may not have the first one for a year or so. 1 1 1 8/14/72 17 Mr. Gotwald stated that any drainage could be taken care of by directing it to a pond and treating it with chlorine; he would recommend this if the State requires it, but not at this time since we don't know yet what the operation will be. If they need one in the future, Mr. Kind will have to put one in. Mr. Jaworski asked if there was a section line that runs through the property; Mr. Gotwald said No. Mr. Jaworski asked if Mr. King would mind if a limit on the number of shows was put in the permit; it was noted that this was written into the notice. someone in the audience asked what Lino was going to do about the extra dust caused by the increased traffic noting that the road was better since it was fixed last year. Mr. 7elinka stated, that you can't control the traffic on a public road. It was noted that 80th St. is terrible. Mr. Jaworski said he will check. Mr. Marier said that 24th ^venue is shared by both Hugo and Lino; Mr. Jaworski is involved in talks with Hugo on maintenance and will attend their next meeting. Mr. King stated that the stable would not add a lot of traffic, maybe only 6 cars per week as he owns 6 of the 18 horses, and most other, owners own two or mae horses; also several riders come together. Mr. Marier moved to grant a special use permit to Thomas M. King to allow him to operate a stable for the keeping, rearing, showing borading and instruction of horses, and to construct and maintain necessary buildings and facilities thereof, on certain lands situated in the Village of Lino Lakes, Anoka County, Minnesota, and which are described as follows, to -wit: The E1 /2 of the NN 1/4 of the NF 1/4 and the NE 1/4 of NF 1/4 of Section 12, Township 31, Range 22, AnokaCounty, Minn., with the stipulations as set forth by the Engineer, the Planner and the Anoka County Health Department. Seconded by Mr. Cardinal. Carried unanimously. Mr. Marier suggested that Mr. King appear before tre P &7 with his plans of the structure for their input on the construction of the building. He felt this could be put on the P & Z agenda between 8:15 and 8:30 P. M. as they have a light agenda. Mr. King would not need to attend the Wednesday meeting, but could if he so wished -- Mr. Marier would explain his plans to them. Clerk asked if it would be necessary for Mr. King to have a percolation test done before issuance of the building permit for the stable. Council felt the pert test should be taken now even though the small room for sanitary facilities would be built later. Mr. Cardinal moed to close the hearing at 8 :56 P. M. Seconded by Mr. Jaworski. Carried. someone in the audience noted that the chloride which was put on 24th wasn't doing any good as only a small stream was put down the middle of the road, and then the grader scraped it off. Mr. Jaworski said he would order more chloride. Mr. Jaworski reported that the seal- coating is done on the streets authorized; however there is a problem on Ware Road which Mr. Gotwald will check out -- there was more sugar sand than gravel so the job took more oil than expected, and he thought we should see if the job is all right. Mr. Marier asked if we don't have an ordiance on damage done to roads. Mr. Jaworski said Yes, but he didn't feel the damage was from hauling. Mr. Jaworski asked Mr. Gotwald if he had the estimate on 64th and Aqua; Mr. Gotwald said he had the figures on the amounts of material needed, and we could figure the cost from the rates we had on the other roads. 18 8/14/72 Mr. Jaworski reported that he had figures for the repair of two of the trucks. Mr. Marier asked if we are on schedule on the roads; Mr. Jaworski said Yes, but not as far as making any new roads. We have some hanging in the air such as Peltier, Pine and sunrise. Mr. Jaworski had the estimate for the work on Pine st. as prepared by Ivan and Roy: the total cost was $3,371 for backhow, turnapul., gravel and culverts. Members felt too many culverts were listed and that some must be for private drive - ways. It was noted that it is not Village policy to pay for private culverts although Columbus does. Mr. Gotwald stated that the Village could not put in the culverts because there was drainage problem and then charge the residents. Mr. Jawaeki said he would check with Columbus on this and get an agreement that they will go half of the total cost of the work. Mr. Cardinal asked if we flare the ends of the culverts; Mr. Jaworski said No, Mr. Marier said it does'nt pay to put them unless we flare them. The hearing set for considering building plans for Northwest Saddle Club was called to order at 9:06 P.M. Mr. Bohjanen stated that we had received a call from Mr. Heimer stating that they had removed the trailer, and that the members were equally divided on what to build so nothing will be done at this time. The police had checked the property and found the trailer was gone. Mr. Cardinal felt they were in compliance, and asked if the police can get into the property, Gerald Johnsen said Yes, that the gates were open and they check place 3 or 4 times a night. Mr. Cardinal moved to close the hearing at 9:08 P. M. ,Seconded by Mr. Marier. Carried. Mr. Jaworski stated that he, had figures from the book from Grand Avenue Ford on reparing the 1960 and 1962. Ford Dump, trucks on items from Roy and the mechanics which are necessary to put the trucks in proper running condition. He read the lists of items; the totals were ct1,543.85 for the. 1962 truck and c1,086.13 for , the 1960 truck sitting out in back. He did not have figures yet on the tanker or the pickup in the park. Mr. Marier asked if Cliff had pulled the wheels; Mr. Jawoaki didn't know. Mr. Marier stated that we had a bid on the 1960 Ford at which time it was said that it was in good shape and only needed body work in the amount of 'k250. He asked fir. Jaworski if he was saying that we will completely revamp the trucks. Mt. Jaworski said just about, since if we are going to put money in them we should.do everything now rather than be nickel -and dieted to death on future small repairs. There was discussion. Mr. Marier, asked if the shop foreman at Grand Ave. Ford had given the bid; Mr. Jaowrski said No, that Cliff did using the book prices. Mr. Jaworski asked the Clerk to go back two years before we quit using the 1960 Ford and determine the cost of maintenance in that time. Mr. Marier asked Mr. Locher if we have certification of the sign ordinance. Mr. Locher stated that he had left calls several times for Mr. Wasik since the last meeting, but he just is not there, nor have we received the requirements in writing that were promised. Mr. 7elinka reported that the Personnel Commission had met and gone over the recommendations that Roy made; they are re- working the job description for the Road Supervisor. some Minor things need clarification. He expected it to be done by the next Council meeting for our evaluation. Mr. 7elinka had nothing on the Enviromental Commission except for Mr. Hawkins' letter which was read. Clerk had sent a copy to Mr. McLean. 1 1 8/14/72 1 Mr. Gotwald reported on NSP's request for Village signatures on the service to the well and the lift station (Lakes Add'n No. 2), noting that they were being paid $350 by Batzli Electric Company for service during construction. The line is within 5' of the property line. He recommended that we sign the forms. There was discussion on markings for the buried lines; Mr. Gotwald said he could call to make sure markings would be put there even though they don't last. Mr. Cardinal moved that the NSP request be signed as it complies with the Engineer's recommendations, and that we try to get markings on there. Seconded by Mr. Marier. Carried. Mr. Locher reported receiving the Village auto insurance policy, noting that the 1960 truck has comprehensive insurance. He felt the Council might wish to look over the values on the policy, and mentioned that the cost of insurance on the police cars is more than on the other vehicles. Mr. Locher reported receipt of the insurance policy on the Lion's Clubs, noting they have no liquor liability, it doesn't cover vehicles, but is a good solidy policy. Mr. Locher reported receipt of a letter stating that the $5000 liquor bond on Stanley Thayer will terminate Sept. 1st, and recommended looking for a new bond or suspending the license as of that date. Mr. Locher reported that all 110 coupons were received for the May 1st payment on interest on the Municipal Building Bonds. Mr. Locher mentioned a hearing before the Metro Council on Sept. 14th on their new proposed budget, which he felt it would be wise for the members to attend. We can meet ahead with Mr. Dougherty if we have questions on the new program of financing which involves a Metro charge for each sewer hookup. This would to ke the pressure off the individual communities. Mr. Dougherty thinks 75-80% federal funding is available; all construction costs would fall back on the entire 7- county area. Mr. Locher felt we should make provisions soon on the question of hauling the sewage since the Jandric people desire to quit hauling as soon as possible. They also feel they should be reimbursed for what hauling they have done to date- - but they are not pushing too hard on this. Members felt that it had been agreed that Jandric would be responsible for the hauling until the Village takes over the system, and that no reimbursement was due. Mr. Bohjanen said that the deductible insurance on the trucks was running into a lot of money and he felt it should be dropped on the 1960 Ford truck which has not been driven for more than a year. Mr. Zelinka moved to drop the $100 deductible collision and the liability insurance, but to keep the comprehensive cover on the truck we have not been using. Seconded by Mr. Jaworski. Carried. Mr. Bohjanen reported that he had re- negotiated the mileage cost on towing the police cars with Bill Flanagan, and that the charge would be 35 per mile above the $10 daytime and the $15 nightime towing charge. This was the lowest he could go on driving the wrecker. Mr. Zelinka moved we accept this bid from Bill's Auto Repair. Seconded by Mr. Jaworski. Carried. Mr. Bohjanen reminded the Council of the special meeting on Sept. 14th for the hearing on the Jandric assessments. Mr. Bohjanen asked that the matter of flood insurance be placed on the next agenda, noting that he would like Mr. Locher to see what such action would encompass. 20 8/14/72 After discussion, special meetings to discuss the 1973 budget were set for September 19th and 26th. Mr. Bohjanen reported meeting with the County on their park plan; we had offered to come up with a counter proposal by Aug. 17, but he didn't feel we would quite make that deadline as the Boards have not yet met. Mr. Marier noted that he had been working on this. The P &Z will be meeting soon and have to get a workshop going to make guidelines to present to the other boards. Mr. Bohjanen noted that a final meeting will be held for the citizens' input. There was discussion with it being noted that there will be a joint meeting of the various boards, including the Environmental Commission, on the open space plan. Mr. Marier felt the Council should agree on the outcome of the joint effort and be in accord with them on it. Harold Lehman arrived and presented his sketch for proposed open space to the Council. He didn't know how many acres were involved, but reasons for selecting certain sites were listed on the back, and he suggested that we follow section lines. He was thanked. Mr. Bohjanen requested that the proposed ordinance on depositing snow on streets be put on the agenda of the second Council meeting in September. Mr. Jaworski asked if the hockey rinks were painted yet; Mr. Cardinal said they had not been painted as something else had come up. The scheduled hearing for Donald Opp on a trailer permit was called to order at 9:54 P.M. Mr. Opp was not present. Mr. Cardinal moved, at 9:55 P.M., that the hearing be closed until the next Council meeting. Seconded by Mr. Marier. Carried. Mr. Zelinka moved to table the matter of membership in the Metropolitan League of Municipalities until the next Council meeting for further consideration. Seconded by Mr. Jaworski. Carried. An application for a sewer license from Lawrence Kuehn dba Kuehn Excavating was discussed. Mr. Locher noted that the insurance and bond were in order except for a missing notary seal on the bond. Mr. Jaworski moved to approve the sewer license for Kuehn Excavating, and that the Clerk send the bond back for notarization. Seconded by Mr. Marier. Carried. Clerk asked Mr. Locher if the Village must keep the office open fromthe regular closing time until 9 P.M. for voter registration or can we open the office later in the evening. Mr. Locher stated that there was a flaw in the wording of the statute, but he would interpret it to mean that the office must remain open from the regular closing time until 9 P.M. Mr. Jaworski moved to have the Hall open on Aug. 18, 21 & 22 from the usual closing hour until 9 P.M. for voters registration. Seconded by Mr. Zelinka. Carried. Clerk noted that she did not yet have someone to fill in for all 3 evenings. Mr. Jaworski said he would try to get someone else. Council agreed to hiring additional help if necessary. Mr. Locher had gotten a call from a lady from the League regarding their providing free manpower to register persons in places other than the Village Hall. He noted that such persons would have to be deputized and should have supervision. This would be done on a non - partisan basis to encourage people to register to vote. Council felt it was unnecessary to have another place for registration. Clerk noted there would be people coming in on Aug. 23rd to make up lists of the registrants; she felt they could work in the Conference Room so as not to interfere with the office. 1 1 8/14/72 1 NSP had requested a change in street lighting at the new intersection of Hwy 49 and Old 8 by the Blue Heron. They wished to move the existing light across Old 8 to the south side of North Road and then put 2 additional lights in the triangle and one on the west side of Old 8 near 2nd Avenue. Mr. Zelinka moved that the NSP request for additional street lights be approved provided the State (who requested the lights) will pay for service. Seconded by Mr. Jaworski. There was discussion on the recent change in the intersection. Motion carried. Clerk was asked to send a letter on the approval. VFW Post #6583 requested a bingo permit to hold games at the Aragon Ballroom on Wednesdays and Saturdays starting in September. Mr. Locher said this was all right since no liquor was sold there, only 3.2 beer and set -ups. Mr. Jaworski moved to allow the bingo games at the Aragon Ballroom for the VFW. Seconded by Mr. Zelinka. Carried. Mr. Marier moved that we join the League of Minnesota Municipalities for another year, and that we renew Sign Permit #17 for Western Outdoor Adv. Seconded by Mr. Jaworski. Carried. Clerk read the police reports for July. Mr . Bohjanen mentioned that there had been some close calls due to people not stopping for Main Street when coming off the cross street from Old 8, and felt there should be a stop sign there. There was considerable discussion on this. Clerk was asked to send a letter to Anoka County asking them to put barricades up at both ends of the cross street to eliminate all traffic on it. The Ithaca shotgun was discussed. Mr. Marier felt it was serviceable as he had fired it four times with no problem; he suggested that it be kept clean. Mr. Zelinka questioned the reliability of the gun; Gerald Johnson stated that it was unreliable as they had fired it three times and it jammed each time. Mr. Jaworski moved to table the matter for future study, noting that he would like to take it home and try it with regular shot and double '0' buckshot. Seconded by Mr. Zelinka. Carried. The requisitions were discussed. Mr. Marier wondered if the mower we have for the international tractor is worn out. Mr. Jaworski stated that the one requested was a 5' sickle mower; the other one is a rotary mower . He noted that the price was lower on the second requisition due to the salesman's finding out that our tractor was newer than he thought so that some attachments had been eliminated. Mr. Marier asked if we had saved $200 by looking back. Mr. Jaworski said No, since the other parts wouldn't have fit and we wouldn't have had to pay for them. Mr. Zelinka moved to accept requisitions #122 -127. Seconded by Mr. Jaworski. Carried with Mr. Marier voting No. The bills were audited. Mr. Marier asked for an explanation on bill #4637, which was for $130 for two courses for the Assessor, as to why there was a requisition after the fact. Mr. Bohjanen read the resolution of Jan. 27th authorizing certification of our Assessor and assuming all costs for her certification. Mr. Marier felt the authorization to spend the money should have gone through the Council first, and asked Mr. Bohjanen what the intent of the requisition was. Mr. Bohjanen said it was just to fill in for the P.O. number. Mr. Marier asked if we should have Council approval for money spent in the Village; Mr. Bohjanen said Yes. Mr. Marier said we are not getting it, that this was only one man's decision. Mr. Marier noted there was no requisition on the back order from National Copy Resource Products, asking what the intent of the requisition system is. Mr. Zelinka felt it was to authorize payment for goods and services. Clerk noted that the original order was placed last December. Mr. Bohjanen felt there was no need for a requisition to be attached to something purchased ahead of the requisition system. There was more discussion. 22 8/14/72. Mr. Marier questioned bill #4665 on repair work on Unit #203, noting that there was a dire need for the work to be done in May, but it was not done until July 12th. Mr. Jaworski said the alignment was not a dire need, but was needed. Mr. Zelinka asked if this was preventive maintenance; Mr. Jaworski stated that the truck repeatedly wore out the front tires. There was more discussion. Mr. Cardinal said he felt Mr. Bohjanen should sign the police requisitions as head of that department. He asked if we normally get road mix at North Branch as in bill #4662; Clerk said the strike was on and that was the closest place we could get it. Mr. Marier made a plea again that we get approval from the Council to spend money for Lino. Lakes as we are elected and responsible to the people; if there is so little respect for procedure we are in trouble. Mr. Zelinka greed, but noted that there are delays in getting administrative policy into play. He thought we might need a clear set of directives; it was noted that we have one. Clerk asked how Council wished to handle approval of things that can't wait for a Council meeting; members felt it could be done by phone. Mr. Bohjanen said again that he felt this had been approved ahead of time. Mr. Marier noted that there were no estimated prices on requisition #124 for alignment on 2 vehicles. Mr. Zelinka felt we could approve of having the work done as it is an inconsistency to not approve of it when complaining that a previous job hadn't been done immediately. Mr. Marier said that this is preventive maintenance and we should get estimates. Gerald Johnson said the cost Was $11.50 plus $2 per wheel; this was put on the requisition by Mr. Zelinka. Mr. Jaworski mbved to pay all the billds, #4636 -4667 inclusive. Seconded by Mr. Cardinal. Carried. Mr. Cardinal moved to adjourn at 10:50 P.M. Seconded by Mr. Jaworski. Aye. Minutes approved at the meeting of August 28, 1972 LL Clerk Treasurer 8/28/72 The regular meeting of the Lino Lakes Village Council held on August 28, 1972 was called to order at 8:05 P.M. by Mayor Bohjanen. Present were Trustees Cardinal, Marier and Zelinka; absent was Trustee Jaworski. Also present were Attorney Locher and Clerk- Treasurer Mrs. Emerton. Mr. Locher stated that proper legal terminology would have to be inserted later into the August 10th minutes regarding the resolution on Page 3. Mr. Cardinal moved to approve the recommendation that the proper legal terminology be inserted into the minutes of August 10th. Seconded by Mr. Zelinka. Carried. Mr. Marier moved toapprove the minutes of August 10th as corrected by the above insertion. Seconded by Mr. Zelinka. Carried. The following corrections were made to the minutes of the regular meeting of August 14th: Page 1, paragraph 8, line 9, change end sentence to read, "Mr. Marier felt that the Clerk's requirements should be spelled out according to the divisions of the contract which was read." Page 4, paragraph 5, line 2, change "$200" to read "$250 ". Mr. Cardinal moved to approve the minutes of August 14th as corrected. Seconded by Mr. Marier. Carried.