08/23/1976 Council Minutes - Laserfiche WebLink

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August 23, 1976 - Page One - The regular meeting of the Lino Lakes City Council was called to order at 8:05 ¥ 5 P.M. by Acting Mayor Zelinka. Council members present; Karth, McLean, Schneider Absent; Bohjanen. Mr. Locher was also absent due to illness. Mr. Karth moved to approve the minutes of August 9, 1976 as presented. Seconded by Mr. McLean. Motion carried unanimously. Mr. Karth moved to approve the minutes of the August 11, 1976 emergency meeting as presented. Seconded by Mr. Schneider. Motion carried unanimously. Mr. Donald Anfinson, City Auditor, was present to discuss the recommendations of his firm for adjustments to be made in the present recording of City income and disbursements. The combining of funds into the General Fund was considered as was the changing of the payroll period to the 1st and the 15th of the month. A new check writing system called the "one write" system was discussed. The Clerk had obtained a sample of the system with cost estimates. This will be discussed later in the meeting. The other points were discussed one at a time with Mr. Schneider suggesting that a time table be worked out for the implemen- tion of these suggestions. It was felt it would be more feasible to institute these suggestions on a schedule, rather than all at one time. Mr. Anfinson suggested the payroll system be started at the beginning of a quarter, such as in October. There was discussion on the membership into the League of Municipalities. Mr. Anfinson recommended this. The Council had dropped their membership due to several different reasons - one the large increase in fees and a breakdown in communciations. The Council had felt they were not receiving enough services for the amount of the duee. Mr. Schneider had obtained some information as to the amount of dues and the Clerk was asked to check this out. Mr. Anfinson was questioned on the "grants & aids" available for the City and who to contact for information. He felt there is not much help in that area and thought the best answer was to establish a 'contact' point within the League. There was some discussion on the budget, fund balances and methods of auditing. More will be discussed on these points at a later date. Mr. Anfinson was thanked for his time and information. Mr. Dean McGowan, representing the Forest Lake Insurance Agency, was present to present his insurance proposal for the City. He went through the proposal point by point and discussed each. After much discussion, Mr. McLean moved to contract with Mr. McGowan of the Forest Lake Agency for the Property, Auto and Workman Comp Insurance with the auto to be revised to $500,000, $250,000, $100,000 to include the 1976 PU adding approximately $200.00 to the premimum as noted on the bid; the property coverage to be converted to the All Risk Form. Seconded by Mr. Karth. Motion carried unanimously. The Clerk was instructed to inform Mr. James Ray of this decision. Mr. McLean said the Contractual Liability, Errors and Ommissions, and several other points should be considered at another time. Mr. Zelinka asked if these coverages could be added at any time during the time covered and Mr. McGowan said, Yes. Mr. McGowan was asked to return for the Regualar meeting scheduled for September 27, 1976. He asked the Clerk to call and remind him.