05/12/1997 Council Minutes (2) - Laserfiche WebLink

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COUNCIL MINUTES MAY 12, 1997 Council Member Kuether stated she understands the need to purchase since there are no charge accounts, but she believes the rest can wait for disbursements. Council Member Neal presented a scenario whereby staff may need to purchase critical supplies before receiving Council authorization and stated he believes a petty cash should be made available to staff. Mayor Landers stated he supports a petty cash fund as long as staff audits the fund periodically and submits reports. Council Member Lyden moved to adopt the a Policy for Petty Cash Reimbursement as recommended by staff. Council Member Neal seconded the motion. Motion carried with Council Member Kuether voting no. CONSIDERATION OF CONTRACT FOR SERVICES FOR PROVIDING RECREATIONAL SERVICE FOR THE CITY OF CIRCLE PINES, BARRY BERNSTEIN Mr. Bernstein explained the City of Circle Pines has inquired regarding the possibility of contracting for service with the Lino Lakes Parks and Recreation Department. He explained a meeting was held with Circle Pines City Administrator Jim Keinath, Circle Pines Superintendent of Parks Dave Phipps, and Lino Lakes City Administrator Randy Schumacher to lay the ground work for a possible agreement. Mr. Bernstein distributed a letter received from the City of Circle Pines indicating they desire recreational programs on a short-term basis, until the end of the year. He outlined the proposal indicating what programs are being requested and the fees to be paid. Mr. Bernstein said he felt that entering into such an agreement will result in a benefit to all. He noted Lino Lakes will also benefit in receiving more facilities to use in return for allowing residents of Circle Pines to participate. Mr. Bernstein reviewed the Circle Pines newsletter (monthly publication) which will advertise such an arrangement, if approved. He requested Council direction. Mr. Schumacher reiterated the need for a timely decision to assure adequate time for advertisement. He suggested if the Council is supportive of such an arrangement, staff and the City Attorney will finalize the agreement document and submit it for Council consideration at the next meeting. Council Member Kuether stated her support for a joint program. Council Member Lyden requested a legal opinion. Mr. Hawkins advised more cities are going in this direction (shared services) and his preliminary review found nothing objectionable in the proposed agreement. Mayor Landers asked Mr. Bernstein if he will be able to manage this expanded program alone, or if additional staff or equipment will be needed. Mr. Bernstein explained that the City's PAGE 5 •