06/23/1997 Council Minutes (2) - Laserfiche WebLink

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COUNCIL MINUTES JUNE 23, 1997 Charter. A feasibility report was prepared by OSM, Inc., and accepted by Council on May 12, 1997. Three (3) neighborhood meetings were held to present information relating to the proposed project including project costs, assessments, street design, trail location, parking areas, and the City Charter. Also, the proposed street and trail locations were staked along the length of Ware Road. Mr. Ahrens reviewed the information distributed tonight including a revised assessment roll which is reduced by about $1,000 per property for a new total of $15,100, and comments received from residents at neighborhood meetings. Tim Murphy, OSM, Inc., discussed the improvement and existing marginal condition of Ware Road which ranges between 19 and 20 feet in bituminous width with a gravel shoulder of three (3) to six (6) feet. He reported it needs at least an overlay to bring the condition up to driveable standard and noted the proposal to increase the width to 36 feet from Hawthorn Road to Birch Street to accommodate parking and 32 feet wide from Ash Street to Hawthorn Road. He noted the proposed bituminous trail, curb and gutter to convey storm water to a storm sewer system, and explained how the pond in the Pineridge Addition will accommodate a portion of the storm drainage. Mr. Murphy recommended extending water and sewer mains under the street at this time which will provide some economies. He reviewed the area of utility extension and properties to be served. Mr. Murphy then provided details on the estimated project costs for street and storm sewer of $950,000, sanitary sewer of $180,000, and watermain of $215,000 for total construction project $1,341,500. He explained the need for permanent easements for ponds which may cost about $5,500 plus a 10% contingency to cover things that may come up during construction (such as bad soils) and a 30% contingency for legal, engineering, design, and surveying costs. The total estimated project cost is $1,925,000. Mr. Murphy reviewed project funding sources proposing assessments of $374,064, City contribution of $421,286 and State Aid of $1,129,650. The construction time table indicated, if approved, the project would start in May of 1998 and the final wear course completed in June of 1999. He commented on the advantage of delaying the final course until after a winter season. Mr. Ahrens explained the 60 day waiting period which commences from the closing of the public hearing during which time residents can petition for or against the project. The Charter also indicates if the actual construction bids are 10% over what is presented, the Council cannot award the project unless they wait an additional year. The proposed assessment is $2,000 per lot for street and storm sewer (regardless of lot size). If the property is subdivided with a driveway on Ware Road, the City is able to pick up that assessment at a future time. For properties without sewer and water, the total connection charge is estimated at $13,154. Council Member Neal asked if the people want this road fixed. Mr. Ahrens suggested the public be allowed to speak to that issue during the public hearing. He summarized the concern expressed at the public informational meeting is that this is a collector street and, perhaps, other properties that utilize this roadway should also be assessed. Mr. Ahrens commented on the difficulty in determining the increased property value (for assessment purposes) when the properties are not located directly on Ware Road. He stated it appears residents know the road needs to be improved and like the trail and parking design. however, they feel others should also contribute. •