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• <br />• <br />• <br />CITY COUNCIL WORK SESSION JULY 22, 1998 <br />CITY COUNCIL WORK SESSION <br />MINUTES <br />DATE : July 22, 1998 <br />TIME STARTED : 6:22 p.m. <br />TIME ENDED : 9:56 p.m. <br />MEMBERS PRESENT : Council Members Bergeson, Dahl, Lyden, <br />Neal, Mayor Sullivan <br />MEMBERS ABSENT : None <br />Staff members present: Community Development Director, Brian Wessel, Planning <br />Coordinator, Mary Kay Wyland; City Engineer, Dave Ahrens; Interim City <br />Administrator, David Pecchia; City Attorney, Bill Hawkins; Community Development <br />Coordinator, Mary Alice Divine; Parks and Recreation Director, Rick DeGardner; <br />Finance Director, Mary Vaske; Building Official, Pete Kluegel; and City Clerk, Marilyn <br />Anderson <br />CIVIC COMPLEX PROJECT CONSTRUCTION MANAGEMENT PROCESS <br />Brian gave an overview of the budget for the Civic Complex. He stated that the bids <br />were received yesterday. He went over the project costs which will be a total of <br />$7,700,000.00. Construction costs are $6 million dollars. Brian went over the bids with <br />the Council. He stated that the Council will be asked to award the bids on Monday night, <br />July 27, 1998. <br />Chris asked about a problem regarding Adolfson & Peterson bidding on the project and <br />also working as the construction manager. Mr. Craig Kronholm, A & P, explained that <br />Mr. Scott Johnson will be on site as the construction manager. Someone else will be <br />working as the project manager. <br />Mr. Johnson noted that only one bid was received for roofing. He stated that the bid <br />came within the estimated budget. Obtaining many roof bids at this time of the year is <br />very difficult. <br />Brian stated if there are any changes to the bids, they will be noted Monday night. He <br />will be asking Council to award the contract to the low bidders. <br />Brian reviewed the Cost Allocation Procedure. He stated that he will be asking the <br />Council for approval of this procedure on Monday night. The Cost Allocation Procedure <br />allows for flexibility to control the project costs. This procedure includes a provision that <br />allows the City Administrator to make changes in the project of $10,000 or less. A report <br />