07/22/1998 Council Minutes (2) - Laserfiche WebLink

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CITY COUNCIL WORK SESSION JULY 22, 1998 contract was approved at the August 12, 1996 Council meeting. The minutes of that meeting include a statement by Mr. Schumacher that a 30 day escape clause was included in the contract. However, the clause is not in the contract. David Pecchia will write a letter to Tautges terminating the contract and request negotiation on the extended procedures billing. Since the 1997 audit has been accepted by Council, it was the consensus of the Council to pay for the current audit only. GEORGE HOFF INVESTIGATION/EXTENDED PROCEDURES Since this matter involves personnel matters, a closed Council meeting was scheduled with George Hoff for Monday, July 27, 1998, 5:30 p.m. to discuss extended procedures. Kim asked that a Request for Proposals ( RFP) be prepared. She also noted that the City should have a policy that all final drafts of contracts come before Council for their review before they are executed. SECOND QUARTER BUILDING DEPARTMENT Pete reviewed the Second Quarter Building Department Report which detailed building permits and revenue generated from the building permits. He noted that 32 of the 115 building permits were for townhomes. This matter is on the July 27, 1998 Council agenda. Kim stated that until further notice, all department heads must attend the work session meetings. This policy will be reviewed in the future. DISCUSSION OF AUDIT EXECUTIVE SUMMARY REPORT AND STAFF RECOMMENDATIONS REGARDING CONCERNS NOTED IN THAT REPORT Kim asked about action that staff is taking to implement recommendations from the Executive Summary Report. Mary went over the report and recommendations. She explained what actions the staff is taking and stated that many of the recommendations just need to be affirmed and monitored. She noted that she has asked all department heads to come up with new ideas for additional revenue. John suggested designating dollars to implement suggestions from the audit or to pay for any additional audit work. He suggested that the responses to suggestions from the 1997 audit be given to the new audit firms when receiving bids. CONSIDERATION OF LIST OF CONTRACTS Marilyn presented a list of active contract files. The files included contracts that are currently active, Joint Powers Agreements, construction contracts and planning contracts. She stated she has no information on development contracts. 4