07/22/1998 Council Minutes (2) - Laserfiche WebLink

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CITY COUNCIL WORK SESSION JULY 22,1998 • Anoka. He stated that he enjoys working for Lino Lakes as do other attorneys and staff in his office. He has prepared a new contract for Council review. • Caroline stated that it is good business practice to review existing contracts every year. She recommended that the City obtain bids or RFP's from other attorneys to be sure the City is getting the proper services for the proposed fee. John noted the fees proposed by Bill and said they were very reasonable. John and Andy indicated that it is a good idea to update all City contracts. Chris stated that he would like to have some discussion with Bill prior to his making a decision on this matter. Kim expressed concern regarding management changes within the City. She stated that she has discussed her concerns with Bill. She noted that Bill should be more proactive on items that appear in the packets. Any red flags should be brought to Council directly. This issue will be discussed further at the next Council Work Session. TECHNOLOGY DISCUSSION WITH CENTENNIAL SCHOOL DISTRICT Rick explained that the Centennial School District will allow the City to use their phone system at the new City Hall and the Police Department. He noted the advantages for the City and the School District. The City will be saving $40,000-$50,000 in start up fees and maintenance costs will be $250 per month. The City will also have access to the Internet. John expressed concern regarding voice mail, future availability of a City system, reliability and security. Charlie Kretsch, Centennial School District, explained that the system offers voice mail as well as other feature. The system is designed to be easily split if necessary. The emergency system for the Police Department will be separate to guarantee privacy. Security of voice mail is also guaranteed and the City's system will have the new area code. There are only two (2) people within the system that can access the system to make necessary changes. City upgrades of the system will be independent of the School District portion of the system so that either the City or the School District can purchase upgrades independently. Service agreements will be required. It was the consensus of the Council to have staff negotiate an agreement with the School District. The agreement must come before Council for approval. AUDITOR'S CONTRACT/EXTENDED PROCEDURES David Pecchia updated the Council regarding the auditor's contract and the extended procedures billing for work involved with the Hoff investigation. He has asked Rob Tautges to provide a detailed billing so that all costs can be identified. The current