08/19/1998 Council Minutes - Laserfiche WebLink

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• • CITY COUNCIL WORK SESSION AUGUST 19, 1998 Kim stated a member of the Charter Commission has brought up the question of the City Clerk/Treasurer reporting to the Director of Administration. Previously, the Charter Commission was supportive of that. She stated the Charter requires that the Clerk report to the City Administrator. Council needs to work with the Charter Commission to resolve the issue. The City needs to work within the regulations that exist. The City would need a very good cause for the Charter to change. Dan stated this issue is part of Phase 2 of the restructuring and will be reviewed. Bill stated he will review the Charter and send a letter to Council and Charter Members. Kim passed out a copy of proposed goals for the City Administrator. She asked that each Council Member review and make changes. Priorities are needed for Dave in relation to the following Council goals: 1( Economic and Business Development 2) Finance 3) Personal and Reorganization, and, 4) Comprehensive Plan. Kim passed out a copy of Performance Appraisal "Rules for the Road" and indicated it was an item for discussion. Kim indicated there are issues involving communication. The Policy Plan that was requested last work session was not received until last Monday. Staff needs to be more cognoscenti of what Council wants in a timely manner. Information must be correct. Staff must respond to Council and citizens more rapidly. She would like citizens to have a response from staff within one (1) day. A new standard needs to be set for communication. Staff needs to understand Council is not full time. Council needs to be sure what they request from staff is within the responsibilities of that staff person. REGULAR AGENDA, AUGUST 24, 1998 Kim asked that staff be sure to calendar and follow-up on conditions of approval regarding Item 3B (Site Plan Review, Russell Trettel, 7148 Rice Lake Lane). Kim asked that a specific list of tasks and an estimated time frame for those tasks be provided regarding Item 3F. She asked the list be faxed to all Council Members before the Monday, August 24, 1998, Council meeting (Contract with Ehlers & Associates). It was the consensus of Council for John to investigate and make a recommendation on Monday, August 24, 1998, regarding the immediate paving of the trail on Item 3H (Trail paving along the realigned Otter Lake Road). Kim asked that when the documents are received for Item 4E (Proposed 1998 Tax Levy, Collectable, 1999), staff review with Andy to bring him up to speed. This item will remain on the Monday, August 24, 1998, agenda but will not be sent to the County until September, 1998. Marilyn noted it must be filed with the County no later than September 15, 1998. Amendments can be made prior to sending it to the County. • John noted he received a call from Wheeler Covered Bridges regarding the possibility of building a covered bridge over Rice Creek on Hodgson Road.