12/09/1998 Council Minutes - Laserfiche WebLink

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COUNCIL WORK SESSION DECEMBER 9,1998 and have extended the filing date to May, 1999. Representatives of the insurance company will be coming to City Hall to obtain the necessary information for processing the claim. Staff and Council are asked to be available to them. DISCUSSION OF CHANGE IN STATUS, CITY CLERK, DAVE PECCHIA Dave proposed that the City Clerk, Marilyn Anderson telecommute from her home in 1999. She will be retiring at the end of 1999 and this will give her the opportunity to concentrate on critical responsibilities so that all unfinished minutes and other important duties will be up to date at the time of her retirement. A voice mail system would be established so that Marilyn can access telephone calls to her. It is proposed that the City Attorney draft a contract that will include duties to be performed, bench marks indicating performance, as well as an outline of salary and benefits. The City would provide a computer for her use. The purpose of the proposal is to allow for the transition of responsibilities. In addition, there is a critical need for office space. This proposal would help free some space for current staff. The duties and possibly the title of this position will be changed during the coming year. At this time, daily activities of the position will be spread out over current personnel. Jean Viger has been appointed Deputy Clerk and will probably assume some of the duties. John noted the need to establish some historical records for the City. He suggested that Marilyn would be a good person to organize this task. CITY ADMINISTRATOR SEARCH, DAVE PECCHIA Harry Bruhl, P.D.I. has indicated that reference checks on the three (3) candidates for City Administrator have been completed. Packets with additional information will be delivered to Council Members on Friday. Monday evening, Mr. Bruhl will meet with the Council at 5:00 p.m. and help with the selection of the City Administrator. The Council was asked to review the first and second interview results of the three (3) candidates. A brief psychological review and background check on each candidate will be presented by Mr. Bruhl on Monday. John asked that once the Council determines which candidate has the most support, the entire Council should unite and make a unanimous decision and request Mr. Bruhl to make an offer to that candidate. UPDATE ON STORMS GRANTS AND COPS GRANTS, DAVE PECCHIA Storm Grants -Earlier this fall, the City received $183,025.00 to cover some of the costs related to damages in two (2) major storms this past summer. Notification was received today, that within the next 60 days the City will receive another approximately $94,000 Page 8 •