03/19/2003 Council Minutes - Laserfiche WebLink

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• • • CITY COUNCIL WORK SESSION March 19, 2003 APPROVED City Clerk Blair stated she is concerned about getting the approved minutes in a timely manner. She noted if approved minutes aren't available, the City gets requests for draft minutes and the City does not like to distribute minutes until they are formally approved, because it becomes confusing as to which version of a draft someone may have Mayor Bergeson suggested the changes be reviewed at a Council work session prior to approval at the Council meeting. Councilmember O'Donnell stated he does not have a problem with Councilmembers working with the City Clerk on changes as long as the changes are noted on the draft. The Council determined the January 8 minutes would appear on the regular Council agenda Monday, March 24, 2003. City Clerk Blair stated the Councilmembers do not have an email address at City Hall. It is possible for Councilmembers to have an email at City Hall as long as everyone agrees to the terms of service. Councilmember O'Donnell stated he would prefer email that comes to City Hall but is automatically forwarded to another email address. City Clerk Blair stated she believes it is physically possible but would be very administratively difficult. The privacy of each Councilmember's computer is also a concern. She stated she would look into this matter further and give the Council an update. City Administrator Waite Smith stated another option is to have an email address at City Hall and have a staff member print them. Councilmember O'Donnell stated his only concern with that is citizens may be expecting a reply from City Hall via email. He suggested an outside web access for each Councilmember. City Clerk Blair stated she would look into that possibility also. Mayor Bergeson stated Councilmembers need to give citizens a way to email them. DISCUSS PROPOSED STATE AID CUTS AND RECOMMENDED BUDGET ADJUSTMENTS, AL ROLEK Finance Director Rolek stated it is still unclear as to what the legislature is going to do regarding budget cuts. The proposed cuts indicate the City would lose LGA Credits and the Homestead Credit in the amount of $502,546. The good news is those funds would be lost in the first year and it could not get any worse the second year. The City would not be able to recoup any of those funds from a tax levy. The City will not know until May or June as to what the legislature will do.