11/17/2004 Council Minutes - Laserfiche WebLink

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• • CITY COUNCIL WORK SESSION NOVEMBER 17, 2004 APPROVED 1 management. The report is not a final plan but the first step in the process. The next 2 steps include developing pavement management policies and a pavement management 3 plan. 4 5 City Engineer Studenski reviewed the life cycles of standard streets as well as the current 6 costs to maintain the streets. He referred to a map of the pavement ratings for all 7 roadways within the City. 8 9 City Engineer Studenski reviewed the roadway projections and recommendations in 10 relation to the pavement management report. The recommendation included that the City 11 institute a maintenance reconstruction program in accordance with CarteGraph Criteria 12 (Appendix D in the report) in order to reverse the declining overall condition of the City's 13 roadway system and to avoid the additional costs associated with reconstruction of streets 14 allowed to reach a "poor" condition. 15 16 City Engineer Studenski advised the costs involved are approximately $39 million over a 17 ten-year period and that does include $330,000 for overlays and $1,176,000 for 18 reconstruction projects per year. It is recognized that the desire to maintain a high overall 19 condition must be balanced with the City's financial capabilities to fund the maintenance 20 and reconstruction program. 21 22 Community Development Director Grochala advised the intent of the pavement 23 management report is to implement a program to start maintaining streets on a regular 24 basis to allow for better roadways and to save dollars in the long run. The program has to 25 take into account what is financially feasible for the City. 26 27 Community Development Director Grochala added that staff needs to confer with 28 Springsted to determine the best way to proceed financially. All projects would then be 29 prioritized and tentatively scheduled when funding sources are identified. 30 31 City Administrator Heitke stated staff believes $330,000 per year for overlays is feasible. 32 Staff will work with Springsted and bring back recommendations and options for the 33 Council to review. 34 35 Councilmember Reinert stated he would also like a recommendation regarding acceptable 36 levels of road conditions as well as policies of other cities in regard to this issue. 37 38 Council directed staff to move forward with Springsted on the financial aspects of a 39 pavement management plan. 40 41 City Administrator Heitke distributed a copy of an e-mail from Mike Trehus, Lino Lakes 42 Charter Commission Chair. The e-mail indicated the Charter Commission would like to 43 be presented with the pavement management plan as well as the City's plan for 44 communicating road and referendum -related issues to residents. 45 46 Council directed staff to share the Pavement Management Report with the Charter 47 Commission and advise them a communication plan would be developed after the 48 financial details have been determined.