06/05/2006 Council Minutes - Laserfiche WebLink

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1 CITY COUNCIL WORK SESSION JUNE 5, 2006 APPROVED • 1 Finance Director Rolek stated the responses varied widely relative to city contributions 2 toward the events. Most contributed in-kind services such as police patrol, setting 3 barricades, park and recreation coordination, etc. About 44% of those responding made 4 monetary contributions, with the majority of these committing their contributions to 5 specific functions, such as a fireworks display. The contributions ranged from $1,500 to 6 $40,000, with proceeds coming mostly from property taxes, cable franchise fees or 7 charitable gambling proceeds. Some communities solicited donations or had a 8 refreshment stand or some other activity to cover some of these costs. 9 10 Finance Director added in most cases (80%), the event was coordinated by an agency 11 other than the city, such as JC's, the Chamber of Commerce or citizen group. 12 13 Finance Director Rolek also distributed a list of 2006 Budget requests cut from the final 14 budget. He stated staff is looking at some type of in-kind contribution such as police 15 services or use of softball fields. 16 17 Mr. Brad Sanford, Board Member of Blue Heron Days, came forward and requested use 18 of the softball fields, equipment, and umpires and clean up. He noted the big sponsor for 19 Blue Heron Days fell through this year. 20 21 City Administrator Heitke advised Public Services Director DeGardner has indicated his 22 only concern with the softball in-kind services is having maintenance staff present during 23 games and the hiring of umpires. 24 25 Council directed staff to work with Mr. Sanford and quantify the costs of requested in - 26 kind services. Council also asked staff to provide recommendations to the Council in 27 regard to in-kind services and information about contributions being tax deductible. 28 29 This item will appear on the Council work session agenda Monday, June 26, 2006, 5:30 30 p.m. 31 32 LAKE DRIVE/I-35W INTERCHANGE PROJECT UPDATE 33 34 Community Development Director Grochala advised staff is currently working with SEH, 35 Inc. to complete the final design on the interchange project. Right-of-way acquisition 36 will commence within the next two months. Approximately 18 parcels bordering the 37 project may be affected. The majority of acquisitions involve, for the most part, a strip 38 acquisition parallel with Lake Drive. Two parcels may need to be acquired in their 39 entirety. In addition to road right-of-way, there will be a need to acquire both drainage 40 and utility easements, as well as trail easements over portions of the project area. 41 Temporary easements will also be required to allow for the new construction to match 42 into existing conditions. 43 44 Once the limit of right-of-way is confirmed the acquisition process will commence. SEH io45 Inc. is preparing a Right -of -Way plat that will identify each proposed acquisition. Staff is