09/05/2007 Council Minutes - Laserfiche WebLink

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CITY COUNCIL WORK SESSION September 5, 2007 APPROVED 179 Police Chief Pecchia announced that the police department recently instituted an 180 evaluation process that is working well so he would recommend that any new program 181 need not include that department. 182 183 It was clarified that the council's goal is to put in place a clear process as to how the city 184 goes about evaluating and compensating employees. The two areas are being proposed 185 separately however they would both be necessary. 186 187 VLAWMO — a) JPA Agreement; b) 2008 budget — Council Member Carlson, the city's 188 VLAWMO representative, reported that the board would not be meeting again until 189 October so there is nothing new to report. She did hear from State Representative Paul 190 Gardner who was going to speak with a colleague who leads in the water management 191 organizations area. There is concern at the state level about water management 192 organization including their oversight and finances. 193 194 The matter should be discussed again in October although action by the city should be 195 taken in October. 196 197 County Road J/Hodgson Traffic Signal Update — Community Development Director 198 Grochala reported that the project appears to be coming together this year. All 199 jurisdictions are working together on this as a joint project. Signals will be up but will •200 basically be a temporary fix, pending development or other changes in the area. There 201 will be a memorandum of understanding before the council in the future outlining 202 responsibilities. 203 204 City Hall Access Policy — Administrator Heitke explained that this policy discussion was 205 requested by two council members. The access policy in place came about as a result of 206 installation of a new security system. The question of council member access was 207 discussed and policy was established by the council. 208 209 Information was provided on a survey of other area communities and their city hall access 210 policies or practice. 211 212 Two council members announced that they would like a policy change that would allow 213 access to council members. It would improve their ability to communicate with staff. 214 215 Cards will be issued to allow council access 24/7 to City Hall and the office area. 216 217 Regular Agenda Items - There were no changes to the regular Council agenda. 218 219 2008 Budget — Finance Director Rolek distributed a set of adjusted pages for the budget, 220 based on recent budget discussions. The pages include changes related to the reduction 221 in the revenue estimate for building permits. The Charter Administration budget was •222 increased as directed. Reductions include feasibility study money in the Engineering 223 Department, reduction in storm system maintenance increase, and a contingency