05-04-2015 Council Work Session Minutes

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CITY COUNCIL WORK SESSION APPROVED May 4, 2015 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : May 4, 2015 5 TIME STARTED : 6:15 p.m. 6 TIME ENDED : 10:55 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Kusterman, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Public Safety Director John Swenson; Finance Director Al 13 Rolek; Deputy Director of Public Safety Police Division Kelly McCarthy; City Engineer 14 Diane Hankee; City Clerk Julie Bartell 15 16 1. Non -Union Compensation Plan — Administrator Karlson introduced Human 17 Resources Consultant, Ann Antonsen, of Springsted, Inc. The council has previously 18 considered a proposal for salary adjustments for non-union employees. As a part of that 19 discussion, the council requested a review of the system used to create the city's 20 compensation plan and Ms. Antonsen is an expert in the field. 21 22 Ms. Antonsen explained that the city has been using the Hay Evaluation System for 23 determining job values and establishing wage classifications since the early 1990's. It's a 24 well established system and is in place with employers as large as the State of Minnesota. 25 Most recently, an audit of the city's positions was done in 2008 wherein positions were 26 reviewed using the Hay system. Job evaluation is required of the public sector by state 27 law (pay equity) and includes legislated factors such as skills, effort, responsibilities, and 28 working conditions. The Hay system adds to those factors such as know how, problem 29 solving, and accountability. The system allows comparison of factors to set consistent 30 ranges for points. 31 32 The council asked how often a city review should occur and Administrator Karlson 33 explained that review of individual jobs occurs as a part of the process when positions are 34 open. 35 36 The council asked questions about: 37 - Range — how is that established; 38 - Market study — how often is it done (Springsted recommends a 5-7 year job 39 review period); 40 - How does private market impact reviews and how can that be included (it can be 41 included, but it is difficult to get information from the private sector); 42 - There is great interest for job openings at the city; what does that indicate; 43 - The system is 50 years old and a lot has changed in that period of time. 44 1