2014-044 Council Resolution - Laserfiche WebLink

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fib • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: May 27, 2014 TOPIC: Consider Resolution No. 14-44 Authorizing the Preparation of Plans and Specifications, 2014 Overlay Project VOTE REQUIRED: 3/5 Vote Required LNTRODUCTION Staff is requesting Council authorization to prepare plans and specifications for the 2014 Overlay Project. BACKGROUND In accordance with the City's Pavement Management Policy that was adopted by the City Council on May 10, 2005, streets are selected annually for an overlay project. The 2014 project includes both typical overlays and full depth reclamation improvements. Overlaying is a maintenance activity that includes patching of the existing street, milling the pavement adjacent to the curb, followed by the placement of a bituminous wearing course over the entire surface. The full depth reclamation includes grinding up the existing pavement and aggregate base for use as base and placement of bituminous over the entire surface. Due to the current concerns with sealcoating staff is only proposing to perform mill and overlay work in 2014 . The City currently utilizes Cartegraph software to annually analyze the conditions of the City's streets and recommend segments that meet the overlaying requirements. Streets were selected for overlays based on pavement management criteria, input from Public Works, and feasibility of locations. The selected streets are Bluebill Lane. 12th Avenue, Hawk Ridge Circle. Pheasant Hills Drive, Pheasant Hills Circle. Snow Goose Trail, Broken Oak Court., and 4th Avenue from Lilac to Main Street. The proposed project budget for 2014 is $695,000. Due to project savings in previous years we were able to allocate an additional $205,000 from the pavement management fund for this year's project. WSB and Associates, the City Engineer, have submitted a proposal to complete the plans and specifications, provide contract administration and provide construction inspection for the not to exceed cost of $42,500 based actual time spent on the project. The estimated schedule for this project is as follows: City Council Authorizes Plans and Specifications May 27. 2014