07-27-2015 Council Packet - Laserfiche WebLink

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CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: July 27, 2015 TOPIC: 2015 Mill and Overlay project, County Road J coordination with Ramsey County VOTE REQUIRED: 3/5 INTRODUCTION Staff is seeking direction to enter into a Memorandum Of Understanding (MOU) with Ramsey County for roadway maintenance on County Road J. BACKGROUND Ramsey County and the City of Lino Lakes share two segments of County Road J. The City owns the north half of the roadway and the County owns the south half of the roadway: 1. County Road J (East Segment) Sargent Court to Bald Eagle Lake Boulevard 2. County Road J (West Segment) Centerville Road to Otter Lake Road The East Segment of roadway is within the area planned for maintenance as part of the 2015 Mill and Overlay project. City and County staff met early this spring to discuss a cost share agreement for the East Segment. It was originally agreed upon to split the cost of the East Segment. The City would bid the project and Ramsey County would reimburse the City for their share of the roadway. We were recently notified that Ramsey County cannot commit to cost share on East Segment in time for construction. Ramsey County is planning an improvement project on the West Segment of County Road J and has offered to fund 100% of the West Segment if the City in turn completes the East Segment. These segments are approximately the same in value. Proposed 2015 Mill and Overlay project options: 1. MOU with Ramsey County in which they fund and complete improvements to the West Segment of County Road J (reclaimation project), and the City of Lino Lakes will fund and complete improvements to the East Segment of County Road J (reclaimation project). Note the City has already awarded this work to Valley Paving, Inc. and it is included within our maintenance project and budget. 2. Change order to remove County Road J from the 2015 Mill and Overlay project.