2001-195 Council Resolution - Laserfiche WebLink

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AGENDA ITEM 3A Staff Originator: Al Rolek Date: December 17, 2001 Topic: Re -designation of Antenna Lease Revenues for Software Licensing Vote Required: Simple Majority In May, 2000, the City Council approved Resolution No. 00-66 designating antenna lease revenue for a number of purposes. One of the designations was for computer software licensing in the amount of $16,000. Since that time, staff has completed a comprehensive software inventory for all departments. The result of the inventory shows that our software licensing needs are greater than originally anticipated. The total costs to upgrade existing licenses and to acquire the total number of licenses needed at this time is about $36,000. This leaves a significant shortfall in funding for this purpose. Other items identified in Resolution No. 00-66 have been completed at significant savings. Still other items that had been funded are no longer necessary. The resulting balance from these savings is $20,995. This amount is sufficient to cover the shortfall in funding for the city's computer software licensing needs. The licensing issue is an important one, and needs to be addressed to bring the city into compliance with licensing requirements. Although the cost is relatively high, it is necessary for the city to complete to come into compliance. Therefore, staff recommends that the savings realized from the other items designated in Resolution No. 00-66 be re -designated toward computer software licensing. The total designation, including the amount designated for this purpose previously, would be $36,000. Options 1. Approve Resolution 01-195. 2. Refer to Staff for further review. 3. Deny Resolution 01-195. Recommendation Option 1.