03-07-2016 Council Packet - Laserfiche WebLink

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While the change in the estimated quantities increased, it did not change the scope of the project. It was discussed that, had the quantities been accurate, the alternative bids may have been rejected and incorporated into 2016 project. Since adequate funding was available within the Pavement Management fund to cover the cost increase the City Council decided to move forward and complete the project. Paving was completed in fall 2015. At this point the project it is substantially complete with restoration punch list items remaining for spring. Based on final quantities WSB has determined that the actual increase in project cost is $284,800. We are also expecting a change order in the amount of $25,235 for restoration items, including topsoil and seeding, that were not included in the original bid. This will result in a total construction cost of $1,035,442 and a total project cost of approximately $1,130,000. To offset this increase the City received $14,971 from the City of Hugo to cover the paving completed within their jurisdiction. Additionally, based on discussions with staff, WSB has agreed to contribute $32,000 to offset the additional costs. This is in addition to waiving approximately $20,000 of additional engineering fees incurred on project. Based on these adjustments the City's project cost is approximately S1,083,000, which is $233,000 over our original project budget of $850,000. Funding is available within the Pavement Management fund to cover this amount. Staff is working with WSB to review the design process and incorporate changes to ensure that similar issues are avoided in future projects. Representatives from WSB will be present to address the project and remaining restoration items. Requested Council Direction Discussion Only. Change Order No. 2 for restoration items is proposed for consideration at the March 14, 2016 council meeting.