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10/16/23, 9:56 AM Print Preview <br />https://lakeelmo.municipalcodeonline.com/book/print?type=ordinances&name=TITLE_3_ADMINISTRATION 7/39 <br />move matters to a vote once the officer has determined that all members have spoken. The <br />presiding officer may determine whether a motion or proposed amendment is in order and may <br />call members to order. Except as otherwise provided by statute or by the provisions of this <br />chapter, the proceedings of the council shall be conducted in accordance with the latest edition <br />of Roberts Rules of Order. <br />(b)Adjourning a meeting. If considered necessary, because of grave disorder as determined by the <br />presiding officer, the presiding officer may adjourn or continue any meeting to another time or <br />suspend the meeting for a specified period of time. <br />(c)Designation of a sergeant-at-arms. The presiding officer may request that local law enforcement <br />designate a member to serve as a sergeant-at-arms at council meetings. The sergeant-at-arms <br />shall carry out all orders or instructions given by the presiding officer for the purpose of <br />maintaining order and decorum at meetings. <br />(d)Motions and voting. The presiding officer may make motions, second motion, speak on any <br />questions, and vote on any matter properly before the council. <br />(e)Absences of presiding officer. In the absence of the mayor, the acting mayor shall preside. In <br />the absence of both the mayor and the acting mayor, the city clerk/administrator shall call the <br />meeting to order. The first order of business shall be to select a presiding officer for the meeting <br />from the members present. The city clerk/administrator shall preside until the councilmembers <br />present choose a member to act as presiding officer. <br />(f)Appeals and ruling of the presiding officer. Any member of the council may appeal to the full <br />council a ruling on order or procedure made by the presiding officer. <br />(g)Procedure for appeals. An appeal is made by motion. No second is needed for the motion of <br />appeal. The member making the motion may speak once solely on the question involved, and <br />the presiding officer may speak once solely to explain their ruling, but no other councilmember <br />may participate in the discussion. <br />(1)Once both the maker of the motion and the presiding officer has spoken, the matter must <br />be voted upon by the council as a whole. <br />(2)The appeal shall be sustained if it is approved by a majority of the members present, <br />exclusive of the presiding officer. <br />(h)Temporary designation of a presiding officer. The presiding officer may choose to designate a <br />temporary presiding officer before participating in debate on a given matter. The presiding <br />officer shall resume presiding as soon as action on the matter is concluded. <br />HISTORY <br />Adopted by Ord. 08-253 on 11/3/2021 <br />3.08.030 Minutes <br />(a)Minutes constitute a vital record of the city and are the best means of preserving council intent, <br />findings of fact, and action. Pursuant to M.S.A. § 412.151, the city clerk must keep a minute <br />book. The minute book shall contain, at a minimum, the following: <br />(1)The councilmembers who are present; <br />(2)The type of meeting (regular, special, continued, closed); <br />(3)Date and place of the meeting; <br />(4)Time the meeting was called to order; <br />(5)Approval of minutes of the previous meeting with any corrections;