#16 - Personnel Policy Updates - Laserfiche WebLink

Home Browse Search

TELEWORK uninterrupted work time for a special project. Generally, an employee will choose between a routine or situational telework option. All telework options require approval by the supervisor, department head, Administrative Services Director, and City Administrator and must meet all requirements as defined in this policy. ELIGIBILITY To be eligible to telework, the employee’s job must be suitable to telework, and the employee must meet the following criteria: • Must have and maintain a satisfactory performance. • Have been employed with the City for three (3) or more months. • Maintain a reliable high-speed, broadband internet connection. The internet connection speeds must be verified, and the employee shall provide a screenshot of the speed test results with the Telework Agreement form, showing both the download and upload speeds. Department Directors are responsible for determining if a job is suitable for telework and if an employee is capable of teleworking. Each telework agreement will be determined on a case-by-case basis using the following criteria: • The business needs of the department. • Ensuring business coverage is maintained - a minimum of one employee from each department will be available on site at the primary work location during business hours. • The employee’s duties and responsibilities. • The employee’s ability to perform job duties from a remote location, e.g., customer facing, providing office coverage, etc. • Ability to perform job duties during approved work schedule and be available during normal work hours. • Employee’s current and past job performance. • Expectations for future performance by the employee and how performance will be measured. • Positive or negative effects on quality customer service. • Positive or negative effects on the department, division, and City of Lake Elmo as a whole. • Availability of high-speed internet at the remote work site. • Whether the employee has demonstrated essential work skills, such as time management, organization skills, self-motivation, and the ability to work independently. • Other potential distractions to the teleworker should be considered and conflicting demands resolved in advance of commencing a teleworking agreement. APPROVAL PPROCESS AND TELEWORK AGREEMENT 1. Employees shall complete and submit to their supervisor the Telework Agreement form along with a picture of their home work space and a screenshot of their internet download and upload speeds. 2. The supervisor and the employee will schedule a meeting to discuss the telework arrangement. This meeting is an opportunity to ask clarifying questions and ensure that both the supervisor and the employee have a mutual understanding about the expectations for the arrangement. 3. If the supervisor approves the request, they are responsible for consulting with the Administrative Services Director to ensure all technology requirements are met before signing the agreement and obtaining Department Head and City Administrator approval. 4. Completed forms will be placed in the employees’ personnel file in the administration department. Modifications to the telework agreement or a change in the employee’s position require a newly completed Telework Agreement form. Telework agreements shall be reviewed by the supervisor and renewed (at a minimum) annually. TERMS AND CONDITIONS OF EMPLOYMENT AND WORK ENVIRONMENT An employee has no automatic right to telework, and the City has the right to refuse or deny any teleworking