#14 - Annual Leave Policy - Laserfiche WebLink

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STAFF REPORT DATE: May 7, 2024 CONSENT TO: Mayor and Council Members FROM: Karissa Goers, Administrative Services Director AGENDA ITEM: Approve Annual Leave PTO policy update BACKGROUND: The City of Lake Elmo strives to be an employer of choice. We are working to increase retention, morale, and work life balance for our employees. ISSUE BEFORE COUNCIL: Should the Council approve the PTO policy update and allow a one-time PTO adjustment for current staff? PROPOSAL DETAILS/ANALYSIS: Staff is seeking Council approval to update language in the PTO policy to allow new hires to earn PTO accrual rates commensurate with their previous government experience. We would like to add the following language to the PTO policy: New hires with relevant county, city, local, or state government work experience may be eligible for an advanced accrual rate based on years of experience, with the approval of the City Administrator. If approved, we would like to make a one-time adjustment for current staff with previous government experience into the correct PTO accrual rate. In addition, we would like to put a cap on the number of PTO hours an employee can cashout upon termination. Currently there is no limit. We would like to limit the cashout to 240 hours, which is the yearly carryover amount. FISCAL IMPACT: If implemented, the PTO hours given to staff would increase by about 700 hours per year. We don’t see this fiscally until PTO hours are used or cashed out upon termination. By limiting the termination cash out to 240 hours we would save money. Typically, our PTO cashouts upon termination are over 240 hours and closer or above 300 hours. OPTIONS: 1) Approve the updates to the PTO policy. 2) Do not approve the updates to the PTO policy. RECOMMENDATION: If removed from the consent agenda, “Motion to approve the updates to the PTO policy.” ATTACHMENTS: - Annual Leave PTO Policy