#14 - Annual Leave Policy - Laserfiche WebLink

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ANNUAL LEAVE – PAID TIME OFF (PTO) The city believes that time away from work is important to the health and well-being of our employees and as such, provides paid time off (PTO) for eligible employees. This policy meets the requirements of the Earned Sick and Safe Time (ESST) Law. Employees can designate up to 48 hours of PTO per year as ESST. Annual leave can be used for any reason, subject to existing request and approval procedures. As with all paid time off programs, the city needs to ensure that service to the public and work requirements are not adversely impacted. Paid time off (PTO) should be taken in fifteen (15) minute increments. Career firefighters should take paid time off in twenty-four (24) hour increments. PTO hours are calculated and updated each biweekly pay period. An employee may not borrow against future PTO accruals or carry a negative PTO balance. Employees may use PTO in the same pay period in which it is earned. Annual leave will not accrue during unpaid leaves of absences. For the purpose of determining an employee’s PTO accrual rate, years of service will include all continuous time that the employee has worked at the city (including authorized leave, but excluding time worked in a temporary, seasonal position or internship). New hires with relevant county, city, local, or state government work experience may be eligible for an advanced accrual rate based on years of experience, with the approval of the City Administrator. Accrual Rates for Annual Leave Years of Service Annual / Per Pay Period Accrual Rates 0-2 Years 123.50 hours/4.75 hours 3-5 years 156 hours /6.0 hours 6-10 Years 195 hours /7.50 hours 11-15 Years 221 hours/8.50 hours 16-24 Years 247 hours/9.5 hours 25 Years or More 260 hours/10 hours Full-time employees will earn paid time off in accordance with the above schedule. Part-time employees who work at least 18 hours per week on a regular basis will accrue paid time off on a prorated basis of the full-time employee schedule. Part-time employees who work less than 18 hours per week on a regular basis, temporary, seasonal employees, and interns will not earn or accrue paid time off. Career firefighters (who work 24-hour shifts and must take 24 hours of leave to take a shift off) will earn paid time off in accordance with the schedule below: Accrual Rates for Career Firefighter Annual Leave Years of Service Annual/ Per Pay Period Accrual Rates 0-2 Years 156 hour/6 hours bi-weekly 3-5 years 208 hours/8 hours bi-weekly 6-10 Years 260 hours/10 hours bi-weekly 11-15 Years 286 hours/11 hours bi-weekly 16-24 Years 312 hours/12 hours bi-weekly 25 Years or More 338 hours/13 hours bi-weekly