#07 - Payroll and Compensation Policy Update

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PAYROLL & COMPENSATION o The employee has specifically requested unpaid leave. • The employee is suspended without pay for a full day or more for disciplinary reasons for violations of any written policy that is applied to all employees. • The employee takes unpaid leave under the FMLA. • The City of Lake Elmo may for budgetary reasons implement a voluntary or involuntary unpaid leave program and, under this program, make deductions from the salary of an exempt employee. In this case, the employee will be treated as non-exempt for any workweek in which the budget- related deductions are made. The City of Lake Elmo will not make deductions from pay due to exempt employees being absent for jury duty or attendance as a witness. but will require the eEmployees to pay back to the city any amounts received by the employee as jury fees or witness fees.must provide copies of any compensation received for jury or witness duty, which will be deducted from the employee’s paycheck. Pay for expenses may be kept by the employee. If the city inadvertently makes an improper deduction to the salary of an exempt employee, the city will reimburse the employee and make appropriate changes to comply in the future. If an employee thinks that a wage deduction was made in error, please contact the administrative services director promptly. All employees, in all departments, are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. HOLIDAY COMPENSATION All benefit eligible employees who are on active status (not a leave of absence) the day preceding and the day following an observed City holiday are eligible to receive holiday compensation. Any employee on a leave of absence without pay from the city is not eligible for holiday pay. Full-time employees will receive eight (8) hours of Holiday Pay on the observed holiday. Part-time employees will be paid on a prorated basis determined by the number of hours they work per week. Career and POC firefighters, seasonal, and temporary employees will not receive Holiday Pay on observed City holidays. Career firefighters will not receive Holiday Pay on observed City holidays. Career firefighters will receive eight (8) hours of accrued time deposited to their Firefighter Holiday Leave (FFHL) Bank on the paycheck for the pay period in which the observed holiday falls. Firefighter Holiday Leave must be preapproved by a supervisor and be used in eight (8) hour increments. Firefighter Holiday Leave time does not count towards hours worked when determining overtime. Up to thirty-two (32) hours of firefighter holiday leave hours may be carried over into the following year. Firefighter Holiday Leave bank hours will not be paid out upon separation. Pay for Time Worked on a Holiday Non-exempt employees assigned to work on any observed City holiday are paid one-and-one-half times the employee’s regular hourly pay straight time rate for all such hours worked. Career Firefighters required to work on a City holiday shall be paid one and one-half (1.5) times their hourly pay rate for hours worked during the 24-hour period starting at 12:00 a.m. and ending at 11:59 p.m. on the actual City holiday, not the day City offices are closed to observe the holiday. For any overtime hours worked on a City holiday Career Firefighters shall be paid two (2) times their hourly pay rate. Leave Policy for Exempt Employees Exempt employees are required to work the number of hours necessary to fulfill their responsibilities including evening meetings and/or on-call hours. The normal hours of business for exempt staff are Monday through Friday, 8 a.m. to 4:30 p.m., plus evening meetings as necessary.