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Town Hall Passive-Use Rules & Regulations The Township of Stillwater, Minnesota (the “Township”) has adopted the following Town Hall Passive-Use Rules and Regulations concerning the use of the Township’s Town Hall to a member of the public or group (the “User”) for an “Event”. These Rules and Regulations will be incorporated by reference into any contract between the Township and the User. 1. Reserving the Town Hall - To reserve the Town Hall, the User must submit a Town Hall Passive-Use Application (the “Application”) to the Township Clerk at least 10 days prior to the Event. Applications will not be accepted more than one year in advance of the Event. Applications will be accepted during the Township’s regular business hours. 2. User Fee – The Township WILL charge a nominal security deposit Passive-Use of the Town Hall. A security deposit of $_______ must accompany the Application. The deposit will be returned if the Application is denied or if the event is cancelled for any reason by the Township or the User. If the Application is approved, the deposit will be returned to the User within fifteen (15) days after of the Event if there is no damage to the Town Hall or its contents. The Township may withhold a portion or all of the deposit if the User does not adequately clean the Town Hall following the Event. The amount of the deposit does not limit the liability of the User for any damage or loss caused by the User or the User’s guests and invitees. If an Applicant/User would like to use the Town Hall on a more regular basis, requests will be considered and discussed at a Town Board meeting where the request will be denied/approved. The passive-use hours include the time necessary for set up and clean up. If the Town Hall is available, the Township, in its sole discretion, may allow the User to set up the day before the Event. 3. Priority of Use – The Township shall have first priority for all governmental activities. The priority for all other uses shall be determined on a first -come, first-serve basis. The Town Hall is not available for passive-use during Township Board meetings, Planning Commission meetings, Park Committee meetings, Communication Committee meetings, Annual meetings or the Budget meetings. 4. Food – Town Board Supervisors request food items NOT be brought in during passive-use of the town hall.