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STAFF REPORT <br />DATE: June 18, 2024 <br /> CONSENT <br /> <br />AGENDA ITEM: Accept Bids and Award a Contract for the 2024 Seal Coat <br /> <br />SUBMITTED BY: Jack Griffin, City Engineer <br /> <br />REVIEWED BY: Nicole Miller, City Administrator <br /> Clarissa Handler, Finance Director Marty Powers, Public Works Director <br /> Mike Rusenovich, Project Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council Accept Bids and Award a Construction Contract <br />for the 2024 Seal Coat Project? <br /> <br />BACKGROUND: In accordance with the city’s annual street maintenance program, certain streets have <br />been scheduled to be seal coated in 2024. See attached Location Map. The street maintenance work <br />programmed in 2024 was reviewed jointly by Public Works and Engineering to confirm the work to be <br />completed. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with <br />the Minnesota Competitive Bidding requirements. <br /> <br />PROPOSAL DETAILS/ANALYSIS: Bids were received, publicly opened, and read aloud at a virtual bid <br />opening on Friday, May 31, 2024. FOCUS Engineering, Inc. has prepared and attached the Tabulation of <br />Bids and a Letter of Recommendation for the award of the contract. The City received two (2) bids for this <br />project, with Pearson Bros, Inc. providing the lowest bid. Staff is recommending that Pearson Bros, Inc. be <br />awarded the contract in the amount of $278,107.40. <br /> <br />FISCAL IMPACT: The total contract to be authorized for the work is $278,107.40. Seal coating costs are <br />funded through the City’s street maintenance fund. Costs related to seal coating parking lots at City Parks <br />are funded through the City’s park fund. <br />RECOMMENDATION: Staff is recommending that the City Council consider approving, as part of the <br />Consent Agenda, a resolution Accepting Bids and Awarding a Contract to Pearson Bros, Inc. If removed <br />from the consent agenda, the recommended motion for this action is as follows: <br />“Move to approve Resolution No. 2024-075, Accepting the Bids and Awarding a Contract to Pearson <br />Bros, Inc., in the Bid amount of $278,107.40 for the 2024 Seal Coat Project.” <br /> <br />ATTACHMENTS: <br /> <br />1. Resolution Accepting Bids and Awarding a Contract for the 2024 Seal Coat Project. <br />2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. <br />3. Location Map. <br />4. Project Schedule.