#10 - Public Works Department Audit

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STAFF REPORT DATE: 12/03/2024 Consent TO: CITY COUNCIL AGENDA ITEM: Public Works Operational Assessment FROM: Nicole Miller, City Administrator REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: As part of the 2025 administration contract services budget, staff has planned for a department assessment for our Public Works Department. The purpose of this assessment is to work in partnership with the department to align the with best practices, efficient operations, use of technology, and to match the department size with our growing community and service level expectations. The City Administrator and Public Works Director conducted multiple meetings with Raftelis and recommend selecting them to conduct the operational assessment. ISSUE BEFORE COUNCIL: Would the City Council like to hire Raftelis to conduct an operational assessment for the Public Works Department and authorize the City Administrator to enter into contract for above services? PROPOSAL DETAILS/ANALYSIS: The last few months, staff researched firms that offered this service and has the subject matter expertise required to partner with the department to produce a documented well thought out plan with recommendations for improving the department now and in the future. The city spent time researching firms that had the subject matter experts needed and received the following proposals: Baker Tilly (20 hours for SME) $37,700 Raftelis (35 hours for SME) $52,350 DDA Unable to produce SME needed The project timeline will consist of: Project Administration and Kick-Off • Review of background information of the department and city Organizational Assessment • On site interviews with staff, site tours, discussion of department practices • Off site analysis of interviews, data, current structure, industry best practices, benchmarking with peers