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<br />26 CITY OF LAKE ELMO, MN <br />Implementation Plan <br /> <br />Table 4 contains a proposed implementation plan for the recommendations contained within this report. The <br />recommendations are assigned a prioritization level (1 = highest; 4 = lowest), as well as an estimate of the expected <br />time to complete or implement each recommendation. Some of the recommendations may be subject to external <br />factors, however, such as the available job market, which may delay the time to full implementation. Other <br />recommendations, such as Recommendation 3, are likely dependent upon the Department being able to hire <br />additional Operators prior to their own implementation. <br /> <br />Table 4: Proposed Implementation Plan for Recommendations <br /> <br />Rec <br /># Recommendations Implementation Steps Priority Time to <br />Accomplish <br />Person(s) <br />Responsible <br />1 <br />Create an annual work <br />plan to determine <br />when significant work <br />initiatives are <br />scheduled or expected <br /> Identify major annual work <br />initiatives <br /> Assess timeframe of each <br />initiative and estimate total work <br />effort required <br /> Optimize schedule to ensure <br />that the Department is not <br />overscheduled at any one time <br /> Publish schedule and share with <br />Operators <br />1 2-4 months <br />Director, <br />Assistant <br />Director of <br />Public Works <br />2 <br />Use the annual work <br />plan to revisit policies <br />restricting Operator <br />PTO <br /> Review annual work plan and <br />daily activities to determine <br />minimum staffing needs each <br />day <br /> Recognize that some <br />unscheduled sick leave should be <br />expected <br /> Set max pre-approved PTO limits <br />based on minimum staffing <br />needs <br />1 3-5 months <br />Director, <br />Assistant <br />Director of <br />Public Works <br />3 <br />Modify the <br />Department's summer <br />hours to increase <br />efficiency <br /> Set summer hours with two <br />crews, each working four 10-hr <br />days <br /> Transition to this schedule may <br />be delayed until one or more <br />Operator positions are filled <br />2 1-12 <br />months <br />Director of <br />Public Works