Laserfiche WebLink
3 <br /> <br /> <br /> <br />In addition to the software costs, there will be expenses to integrate with some of our other systems, <br />including our Sensus water metering system and Laserfiche, as well as some hardware purchases. We <br />estimate these will add another $25,000 to the total project cost. <br /> <br />The total budgeted for this project was $200,000 over two years, with 75% paid from General Fund and <br />25% paid from the Water Fund. Implementation would be started in 2025, but possibly not be completed <br />until Q1 2026, with payments split between 2025 and 2026. Should we be able to implement sooner, we <br />will, as there would be a significant improvement in workload management if we could launch prior to <br />Q1 of 2026. If that is the case, most of the expenses will occur in 2025, and a budget amendment may be <br />in order. <br /> <br />RECOMMENDED MOTION <br />1. Motion to approve the Customer Agreement to purchase BS&A software and the integrated <br />payments addendum and authorize Finance Director to enter into these related product and service <br />contracts for purchase of integration and process development related to the software purchase. <br /> <br />ATTACHMENTS <br />1. Price comparison spreadsheet <br />2. BS&A Contract & Addendum <br />3. Vendor Proposals; BS&A, Tyler and Caselle