09-02-25 City Council Meeting Packet

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STAFF REPORT DATE:September 2, 2025 CONSENT TO: Mayor and Councilmembers FROM: Jennifer Doyle, Administrative Services Coordinator AGENDA ITEM: Change in job description CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: After evaluating the needs of the Finance Department, we have found the Utility Billing Clerk position has some capacity to handle some additional tasks, especially with the implementation of the new finance BS&A software that will add some efficiencies. This job description includes the addition of tasks such as grant accounting, water conservation, and special projects such as the implementation of the new finance software. ISSUE BEFORE COUNCIL: Consideration of changing the Utility Billing Clerk job description to Finance Analyst & Utility Billing Clerk. PROPOSAL DETAILS/ANALYSIS: Staff evaluated how the Utility Billing position could better assist the Finance department with some additional needs found within the department. The position has capacity to handle some additional tasks that would be considered a higher level than the utility billing duties. It was determined to move the proposed job from grade level 4 to grade level 5, to account for the increased level of tasks. FISCAL IMPACT: This would have a minimal impact on the 2025 budget and is included in the 2026 budget. OPTIONS: 1.)Approve the Finance Analyst & Utility Billing Clerk job description. 2.)Do not approve the Finance Analyst & Utility Billing Clerk job description. RECOMMENDATION: If removed from the consent agenda: “Motion to approve the Finance Analyst & Utility Billing Clerk job description.” ATTACHMENTS: Finance Analyst & Utility Billing Clerk job description