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<br /> STAFF REPORT <br />DATE: 06/16/2025 <br /> Regular <br /> <br />TO: PARKS COMMISSION <br />FROM: Assistant Public Works Director – Adam Swanepoel <br />AGENDA ITEM: Park Use Policy <br />REVIEWED BY: Marty Powers, Public Works Director <br /> <br /> <br />CORE STRATEGIES: <br /> <br />☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services <br />☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future <br />☒ Managed Growth ☐ Resilient Infrastructure <br /> <br /> <br />BACKGROUND: <br />Over the past few years staff has seen an increase in park reservations ultimately due to more <br />park amenities, increased population and updated facilities. The policy was discussed in 2024 by <br />the parks commission as an additional way to help future funding of the parks department. Park <br />reservations open January 15th of the reserving year and are submitted to the city clerk for review. <br />Reservations include pavilions, ballfields, open space and courts. <br /> <br />Ball fields are generally reserved by baseball associations or clubs. Staff has seen an increase in the <br />demand for competitive field space for practices and games. These organizations generally use both Lions <br />and VFW fields for games. Most reservations for field space are made at VFW, Lions, Reid, Pebble and <br />DeMontreville Park. Tablyn Park fields are also reservable but see minimal reservations throughout the <br />year. <br /> <br />Reservable courts include Tablyn, Lions and Pebble Park. Staff has seen and increase in club <br />reservations pickleball courts since the courts were updated in 2024. Common complaints <br />regarding court reservations are the number of courts reserved by these clubs and the length of <br />time they are reserved for. <br /> <br />The parks commission reviewed the policy in March 2025 at a scheduled meeting. Suggestions <br />were made for staff to review. <br /> <br />ISSUE BEFORE PARKS COMMISSION: <br />Would the Parks Commission like to recommend changes to the reservation policy? <br /> <br />PROPOSAL DETAILS/ANALYSIS: <br />The current use policy serves fields, courts and shelters. Prices vary on each reservation for residents and <br />non-residents. All deposits are refundable if property is cleaned up after the event and have no damage.