09-09-25 City Council Workshop Packet

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Phase 7 – Post Construction • SFD will oversee the project close-out activities to ensure that the required deliverables are received from the Construction Contractor and other Project Team members and that the project commissioning is properly completed, and punch list activities completed • Ensure final payments, obtain final release of liens, and completely closed out all Project related contracts. • SFD shall coordinate and oversee the preparation of record drawings and specifications. This shall include collecting and coordinating the project records in format desirable by the Client. • Prior to the final completion of the Project, SFD shall insure that the Project Team properly compiles manufacturers’ operations and maintenance manuals, warranties and guarantees, and certificates. This information shall be indexed and bounded in an organized manner as approved by Client and SFD. • SFD shall assist with the efforts involved with final testing, preparing, and submitting documentation to governmental agencies, and facilitating Jurisdiction Having Authority (JHA) for the final inspections of the Project. • SFD shall finalize the construction costs and change orders. • At the conclusion of the Project, SFD shall prepare and deliver the final Project accounting and close out reports. OPTION 2: SFD VENUE PLANNING AND FF&E PROCUREMENT Phase 1 | Venue Planning and Design Support The goal and purpose of SFD’s venue planning and design support services is to serve project owners by reducing risk, eliminating headaches, optimizing facility design, and maximizing the value of every dollar, the results of which is a superior facility. Our project team is composed of engineers, project managers, and experienced facility operators who have specialized in sports, recreation, events, and wellness facilities. This team provides a complementary and collaborative set of services to your A/E/C team. During the planning and design process, your SFD project team works as an “owner’s representative” with the construction team to ensure the facility design supports the proforma and is optimized achieves the owner's goals. This reduces risk, shortens timelines, and decreases workload for owners. Your SFD project team ensures the athletic spaces and equipment meet the requirements for leagues, tournaments, events, and other supporting programming. They leverage our deep operational and development experience to ensure your facility designs, adjacencies, and equipment are optimized for staffing and operational execution for your specific events and programming. Our focus isn’t only on the technical facets of the facility, but on the overall guest experience. Your SFD project team will engage SFM’s facility marketing department to ensure the brand vision, cross-marketing, and sponsorship opportunities are incorporated into the facility from the start. Step 1 – Facility Development Planning Session Beginning with a Facility Development Planning Session, Consultant’s project team will review the vision, financial forecasts and business plan, programming, and space requirements, provide an initial design and project schedule review. The goals and objectives outlined in this session will provide critical benchmarks and guidelines for decision making throughout the project. Step 2 – Project & Process Management Through weekly check-in meetings monthly status reporting, (schedule, budget, milestones, accomplishments), and on-demand conferences, Consultant’s project team provides the Client with control and visibility into the entire design process guided by Consultant’s experience opening and managing facilities. While the architect is