03-10-26 City Council Workshop Packet

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STAFF REPORT DATE:March 10, 2026 WORKSHOP DISCUSSION TO: Mayor and Councilmembers FROM: Nicole Miller, City Administrator & Clark Schroeder, Special Projects Manager AGENDA ITEM: Agenda Procedures Discussion CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: At the February 17, 2026 City Council meeting, Councilmember Dragisich requested a discussion of the agenda procedures be added to the next workshop. The City Council expressed unanimous support for adding this item. ISSUE BEFORE COUNCIL: Does the City Council wish to amend the City Code regarding Agenda Procedures? PROPOSAL DETAILS/ANALYSIS: How staff prioritizes work- City staff uses our draft future agenda tracker (which is included in the city council packets) as a way to prioritize work. Staff first focuses on advancing the goals and strategic priorities adopted by the policy setting City Council during their biennial goal setting. Staff also adds operational and statutory responsibilities that are essential to maintaining day-to-day service delivery. The future agenda tracker changes frequently to balance priorities, staff workload and meeting length. The City Administrator and Mayor routinely meet to review future agenda items. When new items are added to the agenda by consensus of the council, beginning the discussion at a workshop is the most effective approach. The purpose of the workshop is to allow for open discussion, brainstorming and clarification of objectives and scope before formal action is considered. The workshop is also when staff will deliver the research and information to aide in the discussion. Staff naturally need time to research, draft and prepare agenda topics Council wishes to explore. As discussed during goal setting the City Council and staff shared what they expect from each other. Staff requests clear/direct expectations, collaboration and resources to meet council expectations and the City Council expects staff to think critically, provide research/data, and conduct analysis of problem/issues, etc. The current ordinance was developed during of period of a less cooperative council. While the current council might feel they don’t require the impediments stated in the ordinance, that does not mean that future councils will be as accommodating. The ordinance should be able to function for both types of councils.