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<br />4 <br />216348v2 <br />• Employee Training and Development Programs <br />o The City may pay reasonable registration, tuition, and travel expenses for a <br />conference, seminar, workshop, or similar employee training (internal or external) or <br />development opportunity when it is directly related to the performance of the <br />employee’s official job duties for the City. <br />o All training and travel, budgeted or unbudgeted, must be pre-approved by a <br />department head or the City Manager. <br /> <br />• Employee Wellness and Recognition Programs <br />o The City may pay reasonable expenses related to employee wellness and recognition <br />programs, including non‐monetary service awards to recognize employee <br />performance and length of service. Any such program shall be outlined in writing and <br />approved by the City Council. A program primarily of a social nature, however, does <br />not qualify. Further, the City shall not pay for spouses or third parties to attend any <br />wellness or recognition event. <br />• Meals and Refreshments <br />o The City may pay reasonable meal and refreshment expenses when the meals or <br />refreshments are provided as part of one of the following: <br /> a structured agenda of a conference, workshop, seminar or meeting when the <br />employee is authorized by the City to attend and the topic relates to the official <br />business of the City; <br /> a City sponsored meeting, conference, or workshop when the employee is <br />required by the City to attend and the majority of the participants are not City <br />employees; <br /> a City‐sponsored event where registration fees are charged and the majority of <br />the participants are not City employees; <br /> an official meeting of the City Council or any official meetings of City Council <br />committees, task forces, work group, or advisory committees, provided the <br />provision of meals or refreshments is necessary to sustain the flow of the <br />meeting and to assist the participation of the attendees; or <br /> a City or department-wide staff meeting when the meals or refreshments are an <br />integral part of the formal meeting or training and are necessary to sustain the <br />flow of the meeting, to retain the captive audience, and to assist the <br />participation of those employees and attendees.. <br /> <br />Prohibited Expenditures <br /> <br />Following is a list of specifically prohibited expenditures. Note this is not a complete listing. <br /> Alcoholic Beverages Dues to Social Clubs Personal Purchases Greeting/Sympathy cards Pictures, Artwork, Décor Employee Parties (including holiday parties)1 Gifts of any kind Refreshments for Routine Meetings2 Holiday Decorations Entertainment Decorations for office Contributions or Donations Flowers (not for public purpose) Lobbying <br /> <br /> <br /> <br />1 This item does not prohibit employee recognition and wellness programming. <br />2 This item does not prohibit refreshments otherwise allowed under the “Meals and Refreshments” section on page 5 of <br />this policy.