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<br />9 <br />216348v2 <br />to the finance department for prompt payment of the credit card statement. <br /> <br />Monthly Statements <br /> <br />Monthly statements will be sent to department heads. Detailed receipts along with general ledger <br />coding must be provided to the finance department by the 15th day of each month. <br /> <br />Detailed Receipts <br /> o Any items that do not have a receipt must have a Missing Receipt Affidavit (Attachment A.4) <br />completed or it will be the personal responsibility of the card user. <br />o Missing Receipt Affidavits must be signed by both the employee and department head with a <br />complete explanation of the expense and the reason for the missing receipt. <br />o Failure to submit a receipt for a purchase or failure to complete a missing receipt affidavit will <br />result in disciplinary action up to and including termination of employment. <br /> Loss of Privileges <br /> Failure to comply with the requirements of this policy will result in immediate revocation of credit card privileges. Here is a non-exclusive list of violations of this policy: o Splitting of charges to avoid the single purchase dollar limit. o Lending the card to a non-employee for use. o Lending the card to another employee for use without completing the Credit Card Purchase Request Form – Attachment A.3. o Failure to submit itemized receipts or a missing receipt affidavit by the 15th day of each month. o Fraud or using the credit card for personal benefit. <br /> <br /> <br />