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Standard Operating Policy <br />City of Oakdale <br />Policy Number: FR-011 <br />Pages: 6 <br />Subject: Purchasing <br />Date Approved: Unknown Amended: 10/2022 <br /> <br />1.0 Repeal <br /> <br />1.1 Previous Policy FR-011, date approved unknown, is repealed and replaced in its entirety. <br /> <br />2.0 Purpose <br /> <br />2.1 In order to have consistency and uniformity in the purchasing practices of the City, it is <br />essential for those authorized to purchase goods or services to have a clear <br />understanding of the purchasing policy and the requirements thereof. The following <br />information is intended to serve as a guide for purchasing practices. <br /> <br />2.1.1 This purchasing policy was created to: <br />a. Clarify and reconcile the complex requirements of state purchasing law, <br />departmental procedures, and the Finance Department processes. <br />b. Provide a comprehensive resource book for staff to be effective and efficient when <br />making purchases. <br />c. Standardize purchasing and payment methods to expedite the purchasing process. <br />d. Assure the City Council and City Administrator that adequate controls over <br />purchasing are well established and adhered to. <br /> <br />3.0 Quick Reference Guide and Additional Notes <br /> <br />Value of Purchase Quotations <br />Needed <br />Payment Request <br />Options <br />Approvals Needed Prior to <br />Purchasing <br />Less Than $10,000 <br />Pursue an open <br />market best <br />price purchase <br />Credit Card Department X <br />Charge Account Finance <br />Check Request City Administrator <br />Electronic City Council <br />$10,000-$24,999 <br />Pursue an open <br />market best <br />price purchase <br />Check Request <br />Electronic <br />Department X <br />Finance X <br />City Administrator X <br />City Council <br />$25,000-$174,999 <br />Two Written <br />Quotes/RFPs or <br />Cooperative <br />Purchasing <br />Contract <br />Check Request <br />Electronic <br />Department X <br />Finance X <br />City Administrator X <br />City Council X <br />Greater Than <br />$175,000 <br />Sealed Bids or <br />Cooperative <br />Purchasing <br />Contract <br />Check Request <br />Electronic <br />Department X <br />Finance X <br />City Administrator X <br />City Council X <br />