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Page 2 of 8 <br />3 PURCHASING PROCEDURE: <br />3.1 Purchase Requirements: <br />Amount of <br />Purchase <br />Type of quote <br />required <br />Approval <br />required by: <br />Written bid <br />specifications <br />Sealed bids <br />required <br />Contract <br />required <br />Invoice <br />required <br />Purchases up to <br />$1,000 <br />Not Required City Clerk; <br />Asst. Public <br />Works <br />Supt.; <br />Police Capt. <br />Deputy Fire <br />Chief; IT <br />Manager <br />Not Required No No Yes <br />Purchases <br />$1,000 up to <br />$5,000 <br />At least two <br />written quotes <br />required unless <br />special <br />circumstances <br />are noted <br />Department <br />Heads <br />As required <br />based on type of <br />purchase <br />No As required <br />based on type of <br />purchase <br />Yes; signed by <br />Department <br />Head/ <br />Authorized <br />Signer <br />Purchases over <br />$5,000 up to <br />$50,000 <br />At least three <br />written quotes <br />required unless <br />special <br />circumstances <br />are noted. <br />City <br />Administrator <br />As required <br />based on type <br />of purchase. <br />As required <br />based on <br />the type of <br />purchase <br />***Construction Yes, except for <br />certain <br />construction <br />projects; signed <br />by City <br />Administrator <br />or Deputy <br />Treasurer <br />projects yes; <br />commodities at <br />discretion of <br />City <br />Administrator <br />Purchases over <br />$50,000 up to <br />$175,000 - <br />At least three <br />written quotes <br />required unless <br />special <br />circumstances <br />are noted. <br />City Council As required <br />based on type <br />of purchase. <br />As required <br />based on <br />the type of <br />purchase <br />**Construction <br />projects yes; <br />commodities at <br />discretion of <br />City <br />Administrator <br />Yes, except for <br />certain <br />construction <br />projects; signed <br />by City <br />Administrator <br />or Deputy <br />Treasurer <br />Purchases <br />greater than <br />$175,000 <br />City Clerk must <br />advertise in <br />City’s legal <br />newspaper <br />City Council Required. Yes Yes Yes, except for <br />certain <br />construction <br />projects (i.e., <br />Local Imp.); <br />signed by City <br />Administrator <br />or Deputy <br />Treasurer <br />*Contracts up to $50,000 may be signed by the City Administrator. <br />**Contracts $50,000 and over must be signed by the Mayor and City Clerk