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10 <br />LA515\1\1093668.v1 <br />the City Administrator and Finance Director will assist in determining if a lease performance bond should be <br />required. <br />Real Estate <br />The lease, purchase, or sale of real property is generally not subject to competitive bidding. <br />Online Purchases <br />Employees must only purchase from vendors that use secure services for e-commerce. The City is required <br />to pay sales tax for out-of-state purchases. <br />Withholding Certificates <br />Before the City makes a final payment to a contractor under a contract requiring payment of wages to <br />employees,it must make sure the contractor and any subcontractors have complied with withholding tax <br />laws.Contractors and subcontractors must show compliance by submitting a withholding affidavit to the <br />MN Department of Revenue.This can be done electronically or by mailing a completed Form IC134, <br />“Withholding Affidavit for Contractors.”If a contractor or subcontractor has withheld taxes as required,the <br />Department of Revenue will return an electronic confirmation or sign and return the Form IC134,certifying <br />compliance. The City must receive this certification of compliance before a final payment will be issued. <br />Covered contracts are only those under which a contractor undertakes to supply labor or a combination of <br />labor and materials for specific construction,repairs,rehabilitation or improvements.It does not apply to <br />contractors for maintenance services or dealers,merchants and suppliers who supply materials only.The <br />Department of Revenue requires the Form IC134 only be submitted in connection with contractors on <br />construction projects.Others are not required to submit the form so this paragraph is only applicable to <br />construction contracts. <br />Ethics and Acceptance of Gifts <br />Employees and council members authorized to make a sale,lease,or contract in their official capacity must <br />not have a personal financial interest in that sale,lease,or contract,or personally benefit financially from it. <br /> (See Minn. Stat. § 471.87) <br />For non-business related purchases,employees may only take advantage of special pricing offered to <br />employees of the City if the same pricing is offered to all government employees state or <br />countrywide. However,special pricing offered to the City by vendors may not be accepted by employees in <br />a position to make purchasing decisions or recommendations within that same category of goods or services.  <br />Public Purpose Expenditures <br />City employees are obligated to conserve and protect City resources for the benefit of public interest. As <br />good stewards of public funds, City employees must only use City funds for public purpose expenditures. <br />The expenditure of City funds on meals and refreshments for City employees,officials,and volunteers is only <br />authorized by the City Council for certain purposes.These purposes should be conducive to the <br />accomplishment of employees or officials’duties and responsibilities while conducting City business and <br />therefore provide a public benefit and have a public purpose.