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11 <br />LA515\1\1093668.v1 <br />As detailed below,the purchase of meals and refreshments,using City funds is authorized in the following <br />circumstances: <br />Those provided immediately before or in conjunction with meetings of the Council,committees or <br />subgroups that are held over a meal time hour. <br />City business meetings at which those in attendance involve non-City employees. <br />When a breakfast,lunch or dinner meeting is conducted for official City business when it is the only <br />practical time to meet and when it involves non-City employee participants. <br />In connection with a conference,workshop,seminar or meeting which the employee has been <br />authorized to attend. <br />Department-sponsored meetings,conferences or workshops where invited participants include <br />non-City employees. <br />An organization-wide or department-wide annual, quarterly or monthly staff meeting. <br />At regularly scheduled meetings of the City Administrator and key staff. <br />Meals for staff involved in election related duties when the performance of their duties prohibits staff <br />from leaving the building. <br />At the discretion of the City Administrator. <br />If you are unsure whether an item is a public purpose expenditure,please contact the City Administrator or <br />Finance Director.