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CITY OF LAKE ELMO <br />PURCHASING POLICY <br />1. DEFINITIONS: <br />vital Purchase - Purchase of any physical property of value greater than $500.00 <br />and an expected life of 5 years or more. <br />0 <br />3. <br />Capital Improvement Plan - A 5 year plan to purchase new or replacement equipment <br />of facilities; revised annually. <br />Capital lmorovement Reguest Form - The form submitted by the Department for <br />approval of C.I.P. purchases, Copy attached hereto. <br />For all purchases above $50.00, the Department Head shall submit a purchase <br />requisition to the Finance Director, <br />LEVELS OF CONTROL: <br />EXPENSES to $200 <br />EXPENSES $200 - $500 <br />9=0 <br />Unbudgeted <br />Purchases within budget based on <br />Discretion of Department Head. <br />Department Head can approve <br />purchase based on three quotations. <br />Administrator takes request with price <br />quotations to City Council for, approval. <br />Budgeted Department Head obtains three quotes. <br />City Administrator or Finance Director <br />approves purchase, <br />Unbudgeted Administrator takes request with written <br />price quotes to City Council for approval. <br />■ <br />Budgeted & Written quotes mandatory to City <br />Identified Council; Council may require sealed <br />bids; Council approves purchase, <br />Unbudgeted or Written quotes and budget status <br />Not Idented In mandatory to City Council; Council may <br />Budget require sealed bids; Council approves <br />purchase. <br />