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EXPENSES OVER IL5,000 Sealed bids mandatory; Proper bid and <br />contract procedures followed; Council <br />approves issuance of bids and purchase. <br />!Vote A: If sealed bids are not received, written quotes may be obtained up. to <br />25.000. State statutes require sealed bids over IRLOOO. <br />Note S: An emergency expenditure that is required to restore operational <br />capabilities can be approved by the City Administrator or Finance <br />Director. A written explanation of the expenditure is added to the <br />claims for City Council review. <br />Note C: Exception to the sealed bid requirement for joint government purchasing <br />allows the city to authorize those if the proper sealed bid procedure has <br />been followed by the authority who has accepted the bids intially. <br />4. All purchases on the Capital Improvement Plan (C.I.P.) shall be referred to the <br />Maintenance Advisory Committee (M.A.C.) for review and recommendation to the City <br />Council. Department Head will complete a Capital Improvement Request form and <br />submit to City Administrator for approval. Approved form is submitted to the M.A.C. for <br />review. Other capital purchases may also be referred to the M.A.C. by the Council. <br />5. Petty cash funds may be established to handle small City purchases where the City <br />1' does not have an account with the supplier. <br />Fire Department - $50.00 <br />City Office - $50.00 <br />Maintenance Department d $50.00 <br />Parks department - $50.00 <br />6. City Council members will continue to have $500.00 authorization for emergency <br />purchases subject to subsequent Council approval. <br />7, All expenses will be approved with claims by City Council. <br />8. The City's purchasing policy will be amended as State Statutes are revised. <br />N <br />