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LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 15, 2011 3 MOTION: Council Member Emmons moved to adopt Resolution No. 2011-054 approving an Interim use Permit, with a termination date for the permit set at January 1, 2042 or upon the sale or transfer of ownership in the property, whichever occurs first, for Krueger’s Christmas Tree Farm to allow the sale of Christmas Trees that are grown off- site to supplement the sale of trees that are grown on their farm at 4452 Lake Elmo Avenue North. Council Member Smith seconded the motion. The motion passed 5-0. Planning Services – Interim Proposal During the Vacancy of the City Planner Position The City Council was asked to authorize staff to proceed with actions to help accommodate the work load within the Planning Department while the City Planner position is vacant. Staff would like to hire an outside consultant to assist the I-94/South 10th Street Work Group continue its work, and to also hire a planner on a limited basis to cover some of the day-to-day basis activities. Kyle Klatt, Planning Director, recommended Ben Gozola, consultant at MFRA, who has worked in the City previously and could take over the I-94/South 10th Street Planning process. Klatt will contact a neighboring city to look into sharing planning staff time and the student who served a planning internship with the city. The Council agreed to the Interim Planning Assistance requested by Planning Director Klatt for November 2011-Febraury 2012 Designation of Interim City Clerk City Clerk Sharon Lumby has announced her retirement at the end of this year. Interim City Administrator Dawson recommended that Carole Luczak be designated the Interim City Clerk until someone started working with the regular appointment to the City Clerk position and that her wage be increased $6.00 per hour, to $23.96 (approximately $1,000 per month) during her service as Interim City Clerk. MOTION: Council Member Smith moved to appoint Carole Luczak as Interim City Clerk at a wage of $23.96 per hour, direct staff to update position description, and accelerate advertizing for position and further recommend that applications for the position be reviewed by the new city administrator. Council Member Park seconded the motion. The motion passed 5-0. Interim Finance Director At its October 18th meeting, the City Council discussed the designation of the Interim Finance Director (Joe Rigdon of KDV) and decided to await further discussion on this matter until the Council had an opportunity to review the assessment by Springsted, Inc. regarding the city’s finance and accounting services. Per Interim City Administrator Dawson, Springsted provided several recommendations, of which is the current arrangement for interim and contractual services in the Finance Department remain in place until the new city administrator is on board and can recommend appointment for the Finance Director.