02-03-2004 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2004 3 and Park Commission concurred with the City Planner’s recommendation that the project be contracted to a competent planning consultant for completion. The Trails Subcommittee composed a Request for Proposal to solicit that work and a Trail Study is in the approved CIP as a $20,000 capital project in 2003. Even though the Trail Plan RFP was prepared by the Commission earlier 2003, the Commission was advised that it would not be presented until the CIP was adopted by the Council, which was in December, 2003. The draft RFP was presented to the City Council for its approval to proceed. M/S/P DeLapp/Siedow - to approve distribution of a Request for Proposals for consultant services to prepare a Trail System Plan, as recommended by the Park Commission and Acting City Administrator, with the inclusion of existing trails and background work completed by a Trail Committee several years ago. (Motion passed 5-0). B. Street Sweeping The Acting Administrator reported that the former Maintenance Supervisor and the present Acting Supervisor has recommended that the City suspend sweeping with City crews, and contract that work with a private firm. This strategy was concurred in following review by the Maintenance Advisory Commission on October 29, 2003. The primary motivation for this recommendation include difficulties with disposing of sweepings; and, the expense of owning, storing and maintaining a street sweeper used only during short periods of the year. Council member DeLapp noted that back 4 years ago the decision to purchase a street sweeper was because we needed to use it 12 months of the year which made no sense then. Mayor Hunt added that the primary rationale was to have the ability to clean up developments. Council member Siedow stated that it appears that a mistake was made on street sweeping strategy, and it would not be the last mistake. M/S/P DeLapp/Dunn - to direct the City Administrator to accept the proposals of Allied Blacktop Company (per rates quoted) for street sweeping and Miller Excavating (per rates quoted) for sweeping, trucking and disposal as the lowest responsible quotations for 2004 street sweeping. Further that the City retain the Elgin street sweeper pending a review of the 2004 contract street sweeping program. (Motion passed 5-0). C. Update on Fire Dept. Activities: Chief Malmquist Fire Chief Malmquist reported that out of the four new recruits there are two remaining and introduced Amanda Collyard and Lauren Potter, who will be probationary members on the department. M/S/P DeLapp/Dunn - to approve Amanda Collyard and Loren Potter as probationary members on the Lake Elmo Fire Department. (Motion passed 5-0.)