05-06-03 CCM - Laserfiche WebLink

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S. CITY ENGINEER'S REPORT: A. Escrow Reduction: Little Bluestem at the Fields In his April 7, 2003 letter, Tom Prew recommends reduction of the Plat security for the Little Bluestem townhouse project to reflect infrastructure work that has been completed and inspected. The original security amount of $153,665 was reduced to $78,125. The City Engineer recommends that the City's security be further reduced to $43,125. The City Administrative Fee for this project was paid in full prior to plat release. M/S/P Dwm/DeLapp — to reduce the Development Agreement security for the Little Bluestem at Fields (LC #6872-1202-DI) from $78,125 to $43,125, based on the report and recommendation of the City Engineer of April 7, 2003. (Motion passed 4-0). B. Award of 2003 Street Crack Sealing and Seal Coating Contracts The City received bids for 2003 street crack sealing responsive to the City Engineer's plans and solicitation on April 4, 2003. The low bid was received from Northwest Asphalt Maintenance, Inc.; and, the City Engineer recommends awarding the contract to that firm in the amount of $6,828. M/S/P DeLapp/Johnston — to adopt Resolution No. 2003-032 awarding the 2003 crack sealing contract to Northwest Asphalt Maintenance, Inc. as the lowest responsible bid in the amount of $6,828. (Motion passed 4-0.) The City opened bids for the 2003 Seal Coating project on April 4, 2003 responsive to the City Engineer's plans and bid solicitation. The City Engineer recommended awarding the contract to the lowest responsible bidder, Allied Blacktop Co., Inc. in an amount of $128,835. M/S/P DeLapp/Johnston — to adopt Resolution No. 2003-033 awarding the 2003 seal coating contact to Allied Blacktop Co„ Inc. as the lowest responsible bidder in the amount of $128,835. (Motion passed 4-0). C. Hill Trail North Street Improvement Project The City Engineer and Acting Administrator revisited the Hill Trail and 501h Street Improvement Project. The City considered doing an overlay project on the streets a few years ago, but the residents were not in favor of the project. The Council asked that the project be reviewed closer. Tom Prew explained that a cost estimate was developed for doing a complete reconstruction and also performing a less costly reclaim and overlay. I1 was determined that a simple overlay would not adequately address the street or drainage problems in this area. Scott Renne, appraiser, looked at the neighborhood to see how much the property values would increase as a result of an improvement project. His estimate was $2,500 per site. LAKE ELMO CITY COUNCIL MINUTES APRIL 15, 2003 6